Administrative Coordinator for Pipes Division (Hybrid)

David Mason + Associates (DMA); St. Louis (MO); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Half-Day Every Friday

Hybrid schedule & flexibility

70% employer paid Health benefits

"Family-First" Company Culture

Plus, more!

Job summary

A construction and engineering firm in St. Louis is seeking an Administrative Coordinator for their Pipes Division. This full-time role supports employee documentation, coordinates travel, and assists with onboarding. The ideal candidate will have excellent organizational skills and experience in administrative duties. Benefits include a hybrid work schedule, comprehensive health benefits, and a family-first company culture. Join a team dedicated to safety and efficiency in the workplace.

Responsibilities

• Maintain and update employee documentation in compliance with company policies.
• Support overall division documentation clean up and organization.
• Coordinate employee travel and lodging.
• Ensure proper onboarding procedures are followed.
• Support and may lead New Hire Orientation for all Pipe Services employees.
• Responsible for scheduling Pipe Services background and pre-employment screenings.
• Support coordination for vehicle maintenance.
• Assist Division and Project Managers with administrative tasks.
• Oversee Summer Internship programming and scheduling.
• Monitor new technology and recommend purchases.
• Serve as back‑up for Professional Services Administrative Coordinator.
• Support general office safety.
• Handle initial reporting of incidents and leave requests.
• Coordinate and plan office events and morale-boosting opportunities.
• Ensure proper employee records are kept on file.
• Participate in regularly scheduled Pipe Services meetings.
• Follow and abide by the DMA employee and safety manuals.

Job description

A construction and engineering firm in St. Louis is seeking an Administrative Coordinator for their Pipes Division. This full-time role supports employee documentation, coordinates travel, and assists with onboarding. The ideal candidate will have excellent organizational skills and experience in administrative duties. Benefits include a hybrid work schedule, comprehensive health benefits, and a family-first company culture. Join a team dedicated to safety and efficiency in the workplace.