Clinical Administrative Coordinator- PA Program

Roosevelt University; Schaumburg, Northern (IL, KY); Hybrid; USD 62,000 - 66,000; Full time

Job summary

Roosevelt University in Schaumburg, IL, is seeking a full-time Clinical Administrative Coordinator for the PA Program. The role supports the development and administration of the PA program's clinical education infrastructure under the Program Director and clinical faculty.

It is an in-person position reporting to the Program Director. Core duties include clinical site development, placement management, preceptor and student support, accreditation documentation, and event planning.

Qualifications

• Requires Bachelor's degree and 3 years of related experience.
• Experience in higher education, healthcare or program coordination preferred.
• Excellent communication and organizational abilities for accrediting purposes.

Responsibilities

• Support recruitment and retention of clinical sites and preceptors.
• Coordinate clinical affiliation agreements and student rotation schedules.
• Maintain accurate tracking of sites, preceptors, and assignments.
• Serve as liaison for preceptors, faculty and students.
• Support accreditation reporting and program evaluation processes.
• Plan and execute PA program events and activities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Data management

Event planning

Discretion/confidentiality

Microsoft Office Suite

Salesforce

Exxat

Excel

Outlook

Video recording

Education

Bachelor's Degree

Tools

Salesforce

Exxat

Word

Excel

Outlook

Video recording

Job description

Clinical Administrative Coordinator- PA Program

Position Title Clinical Administrative Coordinator- PA Program

Category

Category Administrative

Position Number

Posting Number

Posting Number S0001395

Location

Open Date

Open Date 09/15/2026

Close Date

Open Until Filled? No

Job Type

Job Type Full-Time

Working Hours

Position Summary

Roosevelt University College of Health, Science and Pharmacy- Schaumburg seeks candidates for a full-time, non-exempt Clinical Administrative Coordinator to support the Physician Associate (PA) Studies program. The Clinical Administrative Coordinator plays a key role in the development of the PA program and supports the development and administration of the PA program’s clinical education infrastructure under the direction of the Program Director and designated clinical faculty.

This is an in-person position that reports to the Program Director. Core duties include but are not limited to: clinical site development and affiliation agreements, clinical placement management, preceptor and student support, facilitate and manage communication with current students/faculty regarding all aspects of the PA program; support data collection and document retention needed for accreditation; plan and execute events and support events for the PA program, as well as led by other departments in the college.

The salary range for this position is $62,000-$66,000.

Knowledge, Skills and Abilities Required

• Excellent organizational, communication (written and verbal), interpersonal skills and attention to detail.
• Ability to work efficiently and effectively with minimal supervision.
• Ability to maintain positive and professional demeanor with students, faculty and staff.
• Ability to manage data collection, report generation, and production.
• Ability to collaborate on accreditation preparation and support/execution of accreditation-related tasks/activities.
• Ability to work on event planning and event execution.
• Ability to exercise discretion and confidentiality.
• Demonstrated proficiency in Microsoft Office Suite (including Word, Excel, and Outlook), database systems (Salesforce, Exxat, etc), and video recording.

Years of Experience Required

Years of Experience Required 3

Required Education

Required Education Bachelor's Degree

Certification/Licensure Required

Minimum Qualifications

Please refer to Knowledge, Skills, and Abilities required section.

Preferred Qualifications

Experience in higher education, healthcare or program coordination; Proven record of organizational skill and positive and effective communication both written and verbal;

Experience working with students.

Equipment Operated

Basic office equipment (laptop computer, copier/multi-function device, fax and telephone).

Working Conditions

Normal climate-controlled office environment is provided. There is a need to move between the office, classrooms and/or event space. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 45 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition. Occasional travel within the local or regional setting may be required.

Duty and Responsibility

Clinical Administrative Duties:

• Supports the recruitment and retention of sufficient clinical sites and preceptors across required clinical disciplines and settings
• Build partnerships with healthcare systems to support student placements
• Coordinate execution and tracking of clinical affiliation agreements
• Ensure agreements are active and compliant prior to student placement
• Develop and maintain student rotation schedules
• Maintain accurate tracking of sites, preceptors, and assignments
• Serve as a liaison for preceptors (onboarding, communication, engagement)
• Monitor student compliance with clinical requirements
• Serve as a central point of contact for faculty, staff and students in the PA program
• Support accreditation reporting and program evaluation process
• Understand college and university operations and address inquiries and problems in an accurate and timely manner
• Manage student matriculation and enrollment records including those required for clinical experiences
• Oversee PA assessment data collection and document maintenance as required for programmatic improvement and accreditation compliance.

Percentage Of Time

Percentage Of Time 80

Duty and Responsibility

Plan and execute events for the programs/college including but not limited to ceremonies, open houses, orientations; support events that are led by other offices in the college.

Percentage Of Time

Percentage Of Time 10

Duty and Responsibility

Other duties as assigned.

Percentage Of Time

Percentage Of Time 10

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have an earned Bachelors degree?
  • Yes
  • No
• Will you now or at any point in the future require employment visa sponsorship (e.g., H-1B) to legally work in the United States?
  • Yes
  • No
• This is a fully on-site position. Do you have the ability to be on campus 5 days a week?
  • Yes
  • No