Administrative Coordinator - Onsite

S R INTERNATIONAL INC; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

Rio Salado Community College is seeking an Administrative Coordinator to provide comprehensive support to executives and programs in Tempe, AZ. The role includes scheduling, calendar management, travel arrangements, and document preparation, with a focus on accuracy and efficiency.

The ideal candidate will be highly organized, proficient in Google Suite, and experienced in coordinating hybrid in-person/virtual meetings while delivering strong customer service in a fast-paced environment.

Qualifications

• Associates degree or 5 years relevant experience.
• Proficient with Google Suite.
• Experience organizing and setting up hybrid meetings.
• Highly organized; able to prioritize and meet deadlines in a fast-paced environment.
• Strong customer service skills.

Responsibilities

• Provide administrative and general office support for assigned executive(s) and/or programs.
• Plan, organize, coordinate, and oversee moderately complex office and administrative functions.
• Schedule, coordinate, and set up hybrid meetings, events, and conferences.
• Maintain executive calendars; arrange travel, prepare itineraries, and distribute meeting materials.
• Prepare, edit, and proofread documents, correspondence, presentations, forms, and reports.
• Assist with mail services, office supply requisition and inventory, and equipment maintenance.

Skills

Highly organized

Strong customer service

Prioritize deadlines

Education

Associate’s degree (or equivalent experience)

Tools

Google Suite

Job description

Job Summary – Administrative Coordinator (Rio Salado Community College, Tempe, AZ)

• - Provide administrative and general office support for assigned executive(s) and/or programs.
• - Plan, organize, coordinate, and oversee moderately complex office and administrative functions.
• - Prioritize, schedule, and assign work; may guide or lead lower-level staff.
• - Schedule, coordinate, and set up hybrid (in-person/virtual) meetings, events, and conferences.
• - Maintain executive calendars; arrange travel, prepare itineraries, and distribute meeting materials.
• - Act as primary point of contact for department; respond to inquiries, explain policies and procedures.
• - Compile, enter, and track data for reports, charts, graphs, and databases.
• - Monitor, track, and report on budgets and expenditures; assist with purchasing and resolve discrepancies.
• - Liaise with internal and external stakeholders to gather and report information.
• - Prepare, edit, and proofread documents, correspondence, presentations, forms, and reports.
• - Assist with mail services, office supply requisition and inventory, and equipment maintenance.
• - Ensure confidentiality and security of sensitive information and documents.
• - Stay current with procedural changes and compliance requirements; recommend improvements.
• - Provide customer service in a fast-paced environment.
• - Use Google Suite and standard office software for document creation and management.
• - May participate in recruiting, performance input, and training of staff, as assigned.

Required Skills/Experience:

• - Associate’s degree or 5 years relevant experience.
• - Proficient with Google Suite.
• - Experience organizing and setting up hybrid meetings.
• - Highly organized; able to prioritize and meet deadlines in a fast-paced environment.
• - Strong customer service skills.