Administrative Coordinator, Occupational Therapy (Galveston)

UTMB Health; Galveston (TX); On-site; USD 53,000 - 67,000; Full time

Job summary

UTMB Health in Galveston, Texas, seeks an Administrative Coordinator for Occupational Therapy. This onsite role provides professional guidance, supervision, and coordination of departmental administrative duties within a hospital setting.

You will coordinate student admissions via OTCAS, arrange faculty and staff travel, procure equipment, track department expenses, and ensure compliance with internal controls. A bachelor’s degree plus two years of related experience are required.

Qualifications

• Bachelor's degree or equivalent in related field with two years related experience.
• Proven experience coordinating administrative duties within a hospital/department.
• Strong communication and organizational skills required.

Responsibilities

• Plan, organize, and coordinate administrative duties for the department.
• Interact with executives, faculty, students and staff as required.
• Coordinate admissions operations via OTCAS.
• Schedule faculty and staff travel; procure equipment and supplies; track expenses using DataMart and spreadsheets.
• Interpret rules, regulations, and policies and implement as needed.
• Assist administrative manager in setting and attaining goals.
• Conduct special projects and reports.
• Adhere to internal controls for the department.

Skills

MyStar Experience

PeopleSoft ePro/Grants/Travel

Organization skills

Communications

Teamwork

Education

Bachelor's degree or equivalent

Job description

Administrative Coordinator, Occupational Therapy (Galveston)

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2605359

Minimum Qualifications:

• Bachelor's degree or equivalent in related field and two years related experience.

Job Description:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.

• Interacts with other executives, administrators, faculty members, students and employees as required.

• Responsible for coordinating all operations related to student admissions via OTCAS.

• Coordinates faculty and staff travel; organize procurement of equipment and supplies; tracks department expenses and account balances using DataMart and internal reconciliation spreadsheets.

• Interprets rules, regulations, and policies and executes as applicable.

• Assists administrative manager in establishing and attaining goals and objectives.

• Conducts special projects and reports.

• Adheres to internal controls established for department.

• Performs related duties as required.

Preferred Skills/Competency:

• My Star experience as related to Student Admissions, Curriculum Management and Self Service modules

• PeopleSoft experience as related to ePro, Grants and Travel modules

• Strong organization skills

• Excellent communications skills

• Ability to work independently as well as with a team

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT:

Standard hospital, clinical and/or office environment. (Onsite)

Salary Range:

($53,280 - $66,600) Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation