Administrative Coordinator (NPI Department)

TT Electronics; Idaho; On-site; USD 40,000 - 55,000; Full time

Job summary

TT Electronics in the United States is seeking a Department Administrator to provide critical administrative support to the quoting and business development teams. The role includes managing incoming quote requests, ensuring accuracy and completeness, and collaborating with various stakeholders.

Candidates should have a high school diploma and at least 2 years of relevant administrative experience. Strong communication skills and proficiency in office software, especially Excel, are essential for success in this role.

Qualifications

• 2+ years of administrative or similar experience.
• Ability to read and analyze business reports and correspondence.
• Ability to solve practical problems.

Responsibilities

• Provide administrative support to quoting and business developments teams.
• Manage incoming quote requests and approvals.
• Enter new quote requests into Salesforce.

Skills

Excellent written and verbal communication skills

Proficiency in standard office software

Strong grammar, editing, and proofreading skills

Education

High school diploma

Tools

Microsoft Excel

Job description

Company Overview

When you join TT, you join our global community of visionaries, creators, and achievers dedicated to engineering and manufacturing electronic solutions enabling a safer, healthier and more sustainable world. Simply put, we are a global manufacturer with a passion for engineering advanced electronics that benefit our planet and people for future generations. We are committed to having a positive impact on the world through a culture built around safety, transparency, collaboration, and positive relationships. Our teams are fueled by performance and expertise, leading the charge in innovation, efficiency and delivering world‑class customer service. Be part of the journey.

Role Overview and Responsibilities

The Department Administrator is responsible for providing administrative support to the quoting and business developments teams. The individual will be managing incoming quote requests, quote delivery and approval, contract review, departmental reporting, and quote coversheets and approvals. Additional responsibilities include but are not limited to validating pricing integrity, managing quote acknowledgment dates, and new customer correspondence.

Key Responsibilities

• Serve as the point of contact for quoting department to both internal and external stakeholders.
• Monitor incoming quote request inbox for new quotes and initiate quoting process.
• Ensure completeness of quote requests and documentation packages provided by customers and internal stakeholders.
• Provide feedback on required information/files from the customer so that quote team can prepare an accurate quote.
• Enter new quote requests into Salesforce or similar system for management during quoting process.
• Acknowledge quote delivery dates to business development and program management teams.
• Set up costing sheets and quote cover sheets for delivery to customer.
• Manage internal approvals and sign‑offs based on value of opportunity.
• Regularly report on quotes and initial product runs based on prescribed set of reporting and status tools.
• Support the Business‑Win process by attending bid reviews and approval meetings.
• Ensure all stated assumptions and exceptions are included on coversheets prior to delivery to customers.
• Perform general administrative duties (filing requests and approvals) to comply with regulatory requirements.
• Properly handle export‑controlled design documentation throughout quoting process per TT quality management system procedures.
• Other duties as assigned.

Qualifications, Skills and Attributes

Knowledge, Skills and Abilities:

• Education/Experience/Credentials: High school diploma with 2+ years of administrative or similar experience.
• Language Ability: Excellent written and verbal communication skills. Ability to read and analyze periodicals, business reports, correspondence, and procedure manuals. Ability to write clear and professional reports, business correspondence, and procedural documentation. Ability to effectively present information and respond to questions from managers, customers, team members, and the public. The individual must demonstrate strong grammar, editing, and proofreading skills.
• Reasoning Ability: Ability to solve practical problems and work effectively with a variety of concrete variables in situations where limited standardization exists. Ability to interpret instructions presented in written, oral, diagram, or schedule form. Must consistently maintain a professional and positive image in all situations while exercising sound judgment.
• Computer Skills: Proficiency in standard office software, including word processing, spreadsheets, databases, slide‑presentation tools, internet browsers, email platforms, and business‑systems software. Microsoft Excel proficiency preferred.
• Supervisory Responsibilities: None.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The employee may be required to work from a home office and must ensure that the workspace is appropriately equipped to support a professional, distraction‑free environment. The individual must be able to self‑supervise and manage time effectively to meet company expectations. The noise level in the work environment is typically quiet.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include the ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers for dexterity; handle or feel objects; reach with hands and arms; and communicate effectively. The employee is frequently required to walk. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.

Travel Requirements

• None.

Location

100% onsite in Greater Cleveland (Perry), Ohio.

Citizenship

Must be a U.S. Citizen.

Safety

Safety is a core responsibility of this position. Team members are expected to perform all job duties in accordance with company safety policies, OSHA regulations, and established procedures. This includes wearing required personal protective equipment (PPE), participating in safety training, immediately reporting unsafe conditions or incidents, and stopping work when unsafe conditions exist. All employees are responsible for maintaining a safe, clean, and organized work environment and for actively contributing to the prevention of workplace injuries and accidents.

Equal Opportunity

We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.