Administrative Coordinator, Neurosurgery

Beth Israel Deaconess Medical Center; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Beth Israel Deaconess Medical Center is seeking an Administrative Coordinator for the Neurosurgery department. This full-time role involves supporting leadership through various administrative tasks, including scheduling, report preparation, and event planning. Ideal candidates will have a high school diploma, advanced Microsoft skills, and 3-5 years of related experience. Join a dedicated team making a difference in patient care.

Qualifications

• 3-5 years of related work experience required.
• Advanced skills in Microsoft applications and web-based applications.
• Ability to produce complex documents and maintain databases.

Responsibilities

• Screens calls and schedules appointments for leadership.
• Oversees planning for committees and prepares agendas.
• Independently composes and edits documents for manager approval.

Skills

Decision Making

Problem Solving

Independence of Action

Written Communications

Oral Communications

Knowledge

Team Work

Customer Service

Education

High School diploma or GED

Associate's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

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Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt

The Administrative Coordinator will support the Chief of Neurosurgery at Beth Israel Deaconess Medical Center in Boston, MA.

Job Description:

Provides support for leadership positions and a division or department by coordinating administrative work, projects, and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations, hospital policies, and procedures.

Essential Responsibilities:

• Screens telephone calls and access for high-level position(s), determining which individuals need face-to-face meetings, referring to other managers, or resolving situations. Schedules and prepares for appointments, meetings, and travel arrangements.
• Oversees planning and preparation for committees, distributes minutes, and prepares agendas and materials.
• Plans, coordinates, and makes recommendations for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports, and documents for manager approval.
• Compiles, analyzes, and summarizes data from multiple sources to create detailed reports and presentations.
• Completes department-specific responsibilities as documented locally.

Required Qualifications:

• High School diploma or GED required; Associate's degree preferred.
• 3-5 years of related work experience required.
• Advanced skills in Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications, including producing complex documents, analysis, and database maintenance.

Competencies:

• Decision Making: Guides decisions based on policies and objectives.
• Problem Solving: Addresses varied problems using analysis and knowledge.
• Independence of Action: Sets goals and determines how to achieve results with some guidelines.
• Written Communications: Communicates clearly and effectively in writing.
• Oral Communications: Communicates effectively in English with staff, patients, and external customers.
• Knowledge: Demonstrates full working knowledge of standard practices and policies.
• Team Work: Acts as a team leader for projects, fostering collaboration.
• Customer Service: Provides high-quality service with active listening and problem-solving skills, remaining calm under stress.

Physical Nature of the Job:

Sedentary work involving exerting up to 10 pounds of force occasionally, mostly sitting, with occasional walking and standing.

As a healthcare organization, we require all staff to be vaccinated against influenza and COVID-19.

Join over 35,000 staff making a difference in patients' lives. Your skills and compassion can strengthen our team.

Equal Opportunity Employer/Veterans/Disabled