Administrative Coordinator, Chest Disease Center

Beth Israel Deaconess Medical Center; Boston (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading healthcare institution in Boston is seeking an Administrative Coordinator for the Chest Disease Center. This full-time role involves supporting leadership with various administrative tasks, managing schedules, and coordinating events. Ideal candidates will have 3-5 years of experience and advanced skills in Microsoft Office. Join a dedicated team making a significant impact in patient care.

Qualifications

• 3-5 years of related experience required.
• Advanced skills in Microsoft Office and web applications.
• High School diploma or GED; Associate's degree preferred.

Responsibilities

• Screens calls, schedules appointments, and manages travel arrangements.
• Oversees committee planning and prepares agendas.
• Prepares complex correspondence, reports, and documents.

Skills

Decision Making

Problem Solving

Communication Skills

Teamwork

Customer Service

Education

High School diploma or GED

Associate's degree

Tools

Microsoft Office

Web applications

Job description

Administrative Coordinator, Chest Disease Center

Join to apply for the Administrative Coordinator, Chest Disease Center role at Beth Israel Deaconess Medical Center.

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're making a difference in people’s lives.

The Chest Disease Center comprises highly skilled, board-certified physicians, fellows, residents, nurse practitioners, physician assistants, registered nurses, and support staff. We bring together thoracic surgeons and interventional pulmonologists within one division to provide the best treatment for each patient.

The Division of Thoracic Surgery and Interventional Pulmonology leads in lung, esophageal, and other chest-related cancers treatment at BIDMC Cancer Center, along with research and clinical development.

The role's schedule is Monday through Friday, 8:30 am-5 pm, with the possibility of working one day remotely once trained.

Job Description

Provides support for leadership by coordinating administrative work, projects, and staff. Performs various functions requiring in-depth knowledge of departmental programs, operations, and hospital policies.

Essential Responsibilities

• Screens calls, schedules appointments, and manages travel arrangements.
• Oversees committee planning, distributes minutes, and prepares agendas.
• Coordinates high-profile programs and events.
• Prepares complex correspondence, reports, and documents.
• Analyzes data for reports and presentations.
• Acts as a resource for information and training, managing multiple schedules.
• Implements systems to coordinate departmental work.

Required Qualifications

• High School diploma or GED; Associate's degree preferred.
• 3-5 years of related experience.
• Advanced skills in Microsoft Office and web applications.

Competencies

• Decision Making, Problem Solving, Independence of Action, Communication Skills, Knowledge, Teamwork, Customer Service.

Physical Nature of the Job

Sedentary work with occasional walking and standing. Must be able to exert up to 10 pounds of force.

All staff must be vaccinated against influenza and COVID-19 as per hospital policy.

Join over 35,000 professionals making a difference in healthcare.

Additional Details

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industry: Hospitals and Healthcare