Administrative Coordinator, Nephrology Division

Columbia University; New York (NY); On-site; USD 66,000 - 70,000; Full time

Job summary

Columbia University in New York, NY seeks an Administrative Coordinator in the Department of Medicine, Division of Nephrology. You will provide essential administrative support to the Director of the Transplant Program and the Associate Division Chief for Clinical Affairs, ensuring smooth operation of the division.

Responsibilities include calendar management, correspondence, travel coordination, meetings, and conference logistics.

Qualifications

• Bachelor's degree or equivalent in education and experience.
• Strong interpersonal and organizational skills; ability to take initiative.
• Excellent written and oral communication.
• Ability to work under pressure and manage multiple priorities.
• Proficiency with MS Word, Excel, Outlook, and Teams.

Responsibilities

• Deliver comprehensive administrative support, including calendar management and scheduling of appointments and meetings.
• Prepare and manage correspondence, document scanning, mailings, and communications for internal and external contacts.
• Coordinate travel arrangements and expense reports for the Directors and Nephrology staff.
• Organize Renal Grand Rounds and Nephrology Division Journal Club calendars and events.
• Coordinate speaker visits, travel, lodging, and meeting logistics for division activities.
• Update Nephrology personnel contact information, telephone systems, and email lists as needed.
• Monitor office supplies and equipment; address facilities issues and arrange replacements.
• Provide administrative coverage during peak periods and special projects as assigned.
• Perform additional related duties as required.

Skills

Interpersonal skills

Organizational skills

Communication skills

Time management

Prioritization

Education

Bachelor's degree or equivalent

Tools

MS Word

Excel

Outlook

Teams

Job description

Columbia University in New York, NY seeks an Administrative Coordinator in the Department of Medicine, Division of Nephrology. You will provide essential administrative support to the Director of the Transplant Program and the Associate Division Chief for Clinical Affairs, ensuring smooth operation of the division.

Responsibilities include calendar management, correspondence, travel coordination, meetings, and conference logistics.