Administrative Coordinator - Mission Systems Quality (Hybrid)

Prattwhitney; Cedar Rapids (IA); Hybrid; USD 43,000 - 83,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Three weeks of vacation for newly hire

Generous 401(k) with employer matching

Tuition reimbursement

Student Loan Repayment Program

Life insurance and disability coverage

Optional coverages (pet, home, life,等)

Parental leave benefits

Wellness and employee assistance

Flexible work options

Job summary

Collins Aerospace in Cedar Rapids, IA, seeks an Administrative Assistant to support multiple leaders in a fast-paced environment. You will manage calendars, arrange domestic and international travel, prepare expense reports, and help with leader engagements.

This role requires discretion, professionalism, and a proactive, collaborative approach. The position is hybrid (2–4 days onsite) with responsibilities across budgeting, onboarding, and meeting logistics, supporting operations leadership.

Qualifications

• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• Previous experience in administrative and/or customer service role.

Responsibilities

• Schedule meetings and arrange travel; manage calendars and prepare expense reports.
• Coordinate internal and customer meetings, including logistics and site coordination.
• Maintain departmental files and directorate budgets; assist with onboarding and hiring.
• Prepare materials for organization-level meetings and All Hands events.
• Interface with multiple departments and external contacts as needed.

Skills

Time management

Attention to detail

Self-starter

Teamwork

O365 experience

Concur

Education

HS Diploma or AA/AS

Tools

O365

Concur

Job description

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market.

Join us and help shape the future of aerospace and defense. Collins Aerospace is seeking an Administrative Assistant to join our team in Cedar Rapids, IA. As an Administrative Coordinator, you’ll support multiple leaders and demonstrate a keen ability to think critically and problem‑solve in a fast‑paced environment. You’re an extension of your leader, complementing their work style while upholding Collins’s values and demonstrating poise, professionalism, and leadership. This position provides complex administrative support relative to the day‑to‑day work of Operations leaders. The successful candidate will work in a confidential, closely connected, and highly responsive manner with leadership.

Hybrid role

This is a hybrid role (typically working 2-4 days onsite per week) in Cedar Rapids, IA. This role is NOT eligible for relocation.

What You Will Do

Schedule meetings/conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars. Assist with calendar management by making priority decisions to resolve schedule conflicts, monitor email communication and highlight urgent matters requiring attention, prepare activity reports, and assist with leadership engagement opportunities. Serve as the focal point for coordinating internal and customer meetings, managing all meeting logistics, catering, set‑up / take down and site clearance. Collaborate with other administrative assistants to share knowledge and schedule activities across the business. Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting. Establish, maintain, and revise departmental files and readily identifiable control files for matters in progress. Create and administer directorate Teams / SharePoint sites. Receive and prioritize telephone calls, business visitors, and incoming mail. Route mail and inquiries to proper personnel. Plan morale events, track and maintain directorate budgets, and assist leaders in determining budget requirements. May prepare materials for organization level meetings, All Hands meetings, and Skip Levels. Interface with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion. Maintain office supplies, including tracking, ordering, and organizing. Assist in tasks associated with hiring and onboarding of new employees. Perform other duties as requested by leadership, including special projects as assigned.

Qualifications You Must Have

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Typically requires HS Diploma or AA/AS degree (or other 2‑year post high school training) with a minimum of 4 years of relevant experience. Previous experience in administrative and/or customer service role.

Qualifications We Prefer

Time management skills / ability to effectively prioritize work. Experience with O365 suite. High‑level problem‑solving skills and attention to detail. Self‑starter, able to work independently. Enjoy working collaboratively as part of a team and able to work well with others. Experience with Concur travel and expense system.

What We Offer

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today. The next chapter of our future as an aerospace company is here, and we are excited about what this means for our employees and customers! Get onboard the Collins Aerospace Operations team and play a part in managing our innovative products from inception to delivery. The Operations team continues to grow and aims to strengthen the connection of Manufacturing Operations, Supply Chain and Environment, Health & Safety (EH&S) across Collins Aerospace. In this dynamic environment, you will have the opportunity to network across our businesses and functions, all while improving the productivity, quality and efficiency of our operations worldwide.

Role Type

Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader.

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.

Location and Compensation

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

The salary range for this role is 43,400 USD - 82,600 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective‑bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective‑bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and or the company’s performance.

Equal Opportunity

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

Privacy Policy and Terms: Click on this link to read the Policy and Terms. RTX is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace, Pratt & Whitney, and Raytheon. Its 195,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, Virginia.