Administrative Coordinator- Legal

Walbridge; Detroit (MI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Legal Administrative Coordinator to support their legal team in Detroit. This role is pivotal in managing administrative tasks, coordinating legal documentation, and facilitating communication with various stakeholders. The ideal candidate will possess exceptional organizational skills and the ability to thrive in a fast-paced environment. Responsibilities include document preparation, contract support, and maintaining detailed records. Join a dynamic team where your contributions will directly impact construction projects both domestically and internationally. If you're ready to make a difference, this opportunity is for you!

Qualifications

• 4+ years of experience in a business or legal environment required.
• Proficient in Microsoft Office and Adobe software.

Responsibilities

• Assist in preparation of legal documentation for business visas.
• Generate communication regarding contracts and insurance requirements.

Skills

Organizational Skills

Verbal Communication

Written Communication

Teamwork

Time Management

Education

4 years of experience in a business environment

2+ years of related experience in a legal function

Tools

Microsoft Word

Microsoft Excel

Adobe Reader

Adobe Writer

SharePoint

CMiC

Job description

Overview

The Opportunity

We have an exciting opportunity for a Legal Administrative Coordinator that will assist the Walbridge legal team in their support of the company and construction projects in the United States and internationally. The Administrative Coordinator will play a critical role in managing day-to-day administrative tasks, coordinating legal documentation, and communicating with various stakeholders. Responsibilities will include scheduling meetings, preparing reports, and maintaining detailed records. The ideal candidate will have exceptional organizational skills, the ability to work independently, and excellent verbal and written communication skills. Experience in the construction industry and familiarity with legal terminology are preferred.

Location

You will work from our headquarters in Detroit, MI.

Responsibilities

Your key responsibilities

1. Document Preparation Assistance: Assisting in preparation of supporting documentation necessary for a variety of business visas, non-immigrant, and immigrant employment related applications.
2. Communication Generation: Generating standard communication and certified mail regarding status of contracts, insurance requirements, withdrawal of liability letters, and bond verification letters.
3. Contract Support: Assisting in the preparation and finalization of contract forms and amendments to contracts. Update contract templates for new construction projects, revision of riders on subcontracts, and workflow tracking logs.
4. Tracking and Cataloguing: Tracking and cataloguing non-disclosure/confidentiality agreements, W9s for new vendors, and other internal documentation. Coding and tracking expenditures with outside law firms.
5. Record Maintenance: Assist with maintaining legal department SharePoint site and updating status reports.
6. Invoicing: Process invoices and check requests.
7. Assist Cross-functionally: Assist cross-functional team tasks for other departments as needed, including working with risk management to upload financials for vendors into CMiC.

Qualifications

To qualify for the role, you must have

1. 4 years of experience in a business environment, education, or government.
2. Proficiency in Microsoft Word, Excel, and Adobe Reader and Writer.
3. Proficient writing and communicating skills.
4. The ability to work in a team environment, interface with different corporate departments, and manage multiple tasks at the same time is critical.

Ideally, you’ll also have

1. 2+ years of related experience in a legal function.
2. Ability to read and understand contract documents.
3. Proficiency with internal business software and databases, including SharePoint and CMIC.

Excited to make an impact? Apply now by clicking the “Apply” button below! We can’t wait to hear from you!

EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity in the workforce. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.