Administrative Coordinator - Inspections

City of Texarkana; Texarkana (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

City-of-Texarkan is seeking a Permits Clerk to issue all building, plumbing, HVAC, electrical, sign and banner permits and to greet customers at the Development Services counter.

You will enter permits in MyGov, maintain records and COs, coordinate inspections, assist with contractor registrations and payroll, and respond to inquiries from staff and the public.

Qualifications

• (a) Graduation from high school or GED equivalent and six (6) years clerical, secretarial, or administrative support related experience; or
• (b) Two (2) years of college level coursework and four (4) years clerical, secretarial, or administrative support related experience.
• (c) Bilingual in English and Spanish preferred.

Responsibilities

• Issues all building, plumbing, HVAC, electrical, sign and banner permits in MyGov.
• Collects and maintains records on permits and COs; assigns inspections to inspectors.
• Oversees contractor registrations into MyGov; payroll for Development Services.
• Responds to inquiries from employees, citizens, contractors and others.

Skills

Microsoft Office

Document preparation

Record keeping

MyGov knowledge

Customer service

Time management

Education

High School Diploma or GED

Two years college coursework + four years experience

Bilingual English/Spanish preferred

Tools

Phone

Personal computer

Copier

Scanner

Fax machine

Calculator

Job description

• Location 220 TEXAS BLVD,Texarkana, TX, 75501-5625,United States
• Base Pay $40,851.20 / Year
• Job Category Development Services
• Employee Type FT Non-Exempt

GENERAL PURPOSE

Performs a variety of routine and complex clerical, secretarial, technical and administrative work in issuing all permits within the City, greeting and helping incoming customers, scheduling inspections, distributing documents and plans throughout the City, keeping official records, and providing administrative support to the Building and Code Department.

SUPERVISION RECEIVED

Works under the supervision of the Chief Building Official and other supervisors as needed.

SUPERVISION EXERCISED

None.

SAFETY SENSITIVE DESIGNATION

This position is not designated as a safety/security sensitive position and is not subject to random drug and alcohol screening.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs routine clerical, technical and administrative work; receives the public and provides customer assistance; answers phone calls; maintains equipment, supplies, and software inventory; responsible for the collection and storage of technical data in MyGov.

Issues all commercial and residential building, plumbing, HVAC, electrical, sign and banner permits and enters them into MyGov; responsible for collecting and maintaining records on all permits and Certificate of Occupancies; assures the assignment of all commercial and residential inspections to inspectors; oversees the registration of all contractors into MyGov. Assists in addressing lots inside City limits and responsible for sending information out to appropriate agencies. Payroll for the Development Services Department. Responds to inquiries from employees, citizens, contractors and others and refers, when necessary, to appropriate persons.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

• (a) Graduation from high school or GED equivalent and six (6) years clerical, secretarial, or administrative support related experience; or
• (b) Two (2) years of college level coursework and four (4) years clerical, secretarial, or administrative support related experience.
• (c) Bilingual in English and Spanish preferred.

Necessary Knowledge, Skills, and Abilities:

• (a) Ability to utilize Microsoft Office products.
• (b) Ability to prepare documents with a high degree of accuracy
• (c) Skilled in record keeping and document management
• (d) Knowledge in managing database software such as MyGov
• (e) Ability to handle customers in a calm manner
• (f) Skilled in effective time management

TOOLS AND EQUIPMENT USED

Phone, personal computer, copier, scanner, fax machine, calculator, and related technology and software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee is occasionally required to lift and/or move up to twenty-five (25) pounds. The employee is occasionally required to walk, sit, talk, or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.