PERMIT CLERK

City of San Benito; San Benito (TX); On-site; USD 16,000 - 23,000; Full time

Job summary

The City of San Benito is seeking a detail-oriented office assistant to support permit and inspection activities. The role involves issuing permits, posting inspections, handling daily deposits, and assisting the public with inquiries in English and Spanish.

Responsibilities include maintaining records, preparing letters and reports, answering phones, sorting mail, and routing documents within the department.

Qualifications

• High School diploma or GED required.
• Working knowledge of data processing and permitting procedures.
• Proficient with computer, typewriter, and general office equipment.
• Able to communicate in English and Spanish.
• Valid Texas Driver License.

Responsibilities

• Issue permits and post inspections; make daily deposits.
• Provide general information about Code Enforcement to the public.
• Answer telephone, direct calls or visitors to the appropriate destination.
• Run monthly reports such as letters, memos, affidavits.
• Sort and file letters and other documents daily; manage mail and packages.
• Prepare letters and other documents as requested within deadlines.

Skills

Customer service

English and Spanish proficiency

Data processing

Computer literacy

Office equipment familiarity

Education

High School diploma or GED

Tools

Typewriter

Computer

Office equipment

Data processing systems

Job description

Job Opportunities

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$14.00 per hour - GENERAL RESPONSIBILITIES - The individual is responsible for issuing permits, posting inspections, and making daily deposits. Has daily contact with the public and responds to requests or inquiries regarding permits. May receive phone calls and determine the nature of the business and direct phone calls or visitors to appropriate destination. Count money and run daily deposit reports. May run monthly reports such as typed letters memos affidavits, etc. Operate a typewriter, computer, and other standard office machines/equipment such as: adding machine, calculator, telephone, facsimile, copier, etc. Perform routine clerical duties such as typing reports and letters. May schedule appointments. May route incoming mail. May date, stamp, and/or log in incoming information as directed. Individual will perform other duties assigned by supervisor/department head when needed.

Duties include, but not limited to, the following:

• Maintain regular and prompt attendance; physically present to work
• Performs after work hours as required (nights and weekends)
• Provides general information regarding Code Enforcement functions to members of the public within scope of knowledge and authority.
• Answer telephone with clear, courteous, and business voice and direct the call to the appropriate destination.
• Run monthly reports such as type letters, memos, and affidavits.
• Responsible for making daily deposits. Sort and file letters and other documents daily.
• Copy documents, utilizing office equipment as directed.
• Type letters and other documents as requested and within the time frame specified by supervisor.
• Receives, sorts, stamps (with time and date), incoming correspondence, and distributes mail, packages, and other materials within the Department.
• Prepares letters and packages for mailing.
• Process information and documents pertaining to the department in a confidential manner in accordance with department policy.
• Perform job with special attention to good public relations, safety, and proper office procedures to be in compliance with department policy. Ability to follow a firm work schedule as directed by supervisor.
• Ability to deal with public relation issues and various types of citizen inquiries tactfully, courteously, and in a business matter.
• Ability to follow instructions orally or in written form and perform tasks with little or no supervision.
• Ability to establish and maintain effective working relationships with the general public, supervisor, and co-workers.
• Ability to perform work that is routine and detailed.

DESIRED MINIMUM QUALIFICATIONS

• High School diploma or G.E.D. required.
• Working knowledge of data processing and permitting procedures.
• Must be proficient in working with computer, typewriter, and general office equipment.
• Must be able to communicate proficiently in English and Spanish
• Valid Texas Driver License

WORKING CONDITIONS AND PHYSICAL CAPABILITIES

• The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand and sit.

OTHER CAPABILITIES

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the City’s demands change so will the essential functions of this position.