Administrative Coordinator III

University of Rochester Medicine; City of Rochester (NY); On-site; USD 25,692 - 35,969; Full time

Job summary

The University of Rochester Medicine is seeking an Administrative Coordinator III for the Network Health Prevention Program in Rochester, New York. This full-time position involves supporting various research projects and collaborating with team members.

Key responsibilities include coordinating communications, managing schedules, and maintaining organized electronic files. A High School diploma and 2 years of relevant experience are required, along with proficiency in Microsoft Office applications.

Qualifications

• 2 years of relevant experience or equivalent education required.
• Knowledge of scheduling and team management is beneficial.
• Ability to organize and maintain records and files.

Responsibilities

• Support implementation of sponsored research projects.
• Maintain positive collaboration and communication with team members.
• Schedule meetings and manage team calendars.

Skills

Proficiency with Microsoft Office

Data entry

Organizational skills

Education

High School diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Location

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Employment Details

Worker Subtype: Regular

Time Type: Full time

Scheduled Weekly Hours: 40

Department: 400626 Psychiatry M&D Research

Work Shift: UR - Day (United States of America)

Range: UR URG 104 H

Compensation Range: $18.65 - $26.11

Responsibilities

The Administrative Coordinator III will work on the Network Health Prevention Program team located at the Department of Psychiatry, University of Rochester School of Medicine.

This position will support the implementation and delivery of sponsored research projects, while also maintaining positive collaboration, communication, and accountability with all team members.

• Assists with distributing correspondence, reports, and other materials, tracking and reminding team members of due dates. Conducts information retrieval and data entry.
• Maintains moderately complex indexes and files. Responsible for keeping electronic files and folders (e.g. Box) named, sorted, and filed consistently in all team folders (e.g contract and regulatory folders).
• Places orders and makes purchases as directed to improve team administrative efficiency and ensure that team conducting field work has needed supplies and services.
• Schedules meetings for team, using knowledge of team travel schedules, and ensures that team calendars are up to date and labeled.
• Compiles, organizes, and maintains records of business transactions, participant payments, including travel receipts.
• Checks for consistency and completion of tasks in task management system, runs basic, pre-programmed reports of tasks remaining and completed.

Qualifications

• High School diploma or equivalent and 2 years of relevant experience required.
• Or equivalent combination of education and experience required.
• 2 years of relevant experience, or equivalent combination of education and experience required.
• Proficiency with Microsoft Office software, including Outlook preferred.
• Access, Word, Excel, and PowerPoint preferred.

EEO Statement

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.