Administrative Coordinator II

DSI Management, LLC; Winter Park (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Monthly birthday celebrations

Annual company celebrations

Team member recognition activities

Job summary

DSI Management, LLC is seeking an organized Administrative Coordinator II to support the Administration Department with fleet management, insurance coordination, and clerical operations. The role emphasizes accuracy, confidentiality, and professional communication.

The ideal candidate will have strong MS Office skills, experience handling records, invoices and mail, and the ability to manage multiple tasks in a deadline-driven environment.

Qualifications

• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Strong administrative, organizational, and time-management skills.
• Ability to manage multiple assignments, deadlines, and follow-up.
• Accurate data-entry, filing, document-management, and recordkeeping.
• Strong written and verbal communication; able to work independently.

Responsibilities

• Maintain fleet records, vehicle registrations, and disabled parking permit renewals.
• Generate monthly WEX fuel reports and process invoices.
• Complete insurance applications and maintain databases.
• Prepare renewal documents and coordinate payments for insurance.
• Process property and vehicle changes and mid-policy updates.
• Assist with selecting copiers and tracking equipment costs and maintenance.
• Process and distribute mail and maintain postage reports.
• Serve as backup for building access badges and keys.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Education

High school diploma or GED

Job description

JOIN THE DSI MANAGEMENT TEAM

DSI Management, LLC is seeking an organized, dependable, and detail-oriented Administrative Coordinator II to join our Administration Department. This position is ideal for an experienced administrative professional with skills in office administration, fleet management, insurance coordination, invoice processing, records management, Microsoft Office, mail distribution, facilities support, and general clerical operations.

At DSI Management, team members are valued for their contributions and encouraged to grow professionally. Our workplace includes monthly birthday and work anniversary celebrations, annual company celebrations and events, and team member recognition activities throughout the year.

PRIMARY PURPOSE

The Administrative Coordinator II provides administrative and operational support to the Administration Department and assists with the essential administrative functions of DSI Management, LLC. The position supports fleet records, insurance documentation, invoices, office equipment, mail services, building access, and facilities coordination.

ESSENTIAL DUTIES

• Maintain fleet records, vehicle registrations, and disabled parking permit renewals for assigned companies.
• Generate monthly WEX fuel allocation reports and process invoices.
• Complete insurance applications and maintain insurance coverage databases.
• Prepare insurance renewal documents, update certificates of insurance, and coordinate premium and endorsement payments.
• Process property and vehicle changes, including mid-policy insurance updates.
• Assist with selecting company copiers and track equipment costs, usage, service, and maintenance.
• Process and distribute certified, interoffice, express, and general business mail.
• Maintain the postage meter and prepare monthly FedEx and postage reports.
• Serve as backup for issuing building access badges, keys, and replacements.
• Assist with the building door-locking and access-control program.
• Report building and maintenance concerns and coordinate follow-up.
• Identify and report irregularities or exceptions to established procedures.
• Maintain accurate electronic and paper administrative records, invoices, reports, insurance documents, and supporting files.
• Perform additional administrative, clerical, and operational duties as assigned.

REQUIRED QUALIFICATIONS

Education: High school diploma or GED required.

Experience and Skills:

• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft Teams.
• Experience operating standard office equipment.
• Strong administrative, organizational, and time-management skills.
• Ability to manage multiple assignments, records, deadlines, and follow-up activities.
• Accurate data-entry, filing, document-management, and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and work independently.
• Professional, courteous, and service-oriented approach.

PREFERRED QUALIFICATIONS

• Two years of administrative, office support, administrative coordinator, or related clerical experience preferred.
• Experience with fleet records, insurance documentation, invoice processing, facilities coordination, or office operations is beneficial.

SKILLS AND COMPETENCIES

Strong skills in administrative support, office administration, Microsoft Office, records management, data entry, invoice processing, fleet coordination, insurance documentation, mail processing, facilities support, organization, professional communication, and customer service are essential.

WORK CONDITIONS

This position is primarily performed in a professional indoor office environment with frequent computer use. Team members will work with electronic and paper records, invoices, insurance documents, reports, correspondence, and filing systems and must maintain accuracy, organization, and confidentiality.

The position involves extended periods of sitting, frequent communication, occasional standing and walking, and limited bending, reaching, filing, or lifting, carrying, pushing, or pulling items weighing up to approximately 15 pounds.

TEAM MEMBER EXPERIENCE

DSI Management offers a professional and collaborative workplace where team members are recognized for their contributions. Team members can look forward to monthly birthday celebrations, monthly work anniversary celebrations, annual company celebrations and events, and recognition activities throughout the year.

DSI Management, LLC is an Equal Opportunity Employer.