Administrative Coordinator II

Element U.S. Space & Defense group; Camden (AR); On-site; USD 33,000 - 51,000; Full time

Benefits offered by this job

401k with employer match

Paid time off

Paid holidays

Tuition reimbursement

Flexible schedules

Job summary

Element U.S. Space & Defense in Camden, AR is seeking an Administrative Assistant to provide clerical support for the Operations team and help maintain an efficient office environment.

You'll handle records, scheduling, travel arrangements, and basic data entry while delivering strong customer service and coordinating with visitors and staff. The role requires a HS diploma and 2–4 years of related experience, with opportunities for growth.

Qualifications

• HS Diploma or GED; AA degree preferred.
• 2-4 years of related experience.
• Able to complete moderately difficult administrative tasks.
• Intermediate understanding of office processes and procedures.
• Ability to perform recurring work independently.
• Good customer service and support.

Responsibilities

• Provide administrative support to Operations team; handle clerical tasks.
• Greet and assist visitors and callers in a professional manner.
• Escort customers and foreign nationals on site.
• Set up meetings and prepare conference rooms as requested.
• Order office supplies and maintain inventory for copiers/printers.
• Notify staff of deliveries and operate postage machines as needed.
• Coordinate facility issues and maintenance as required.
• Develop specific spreadsheet templates.
• Perform data entry and transcribe measurements/weights.
• Provide customers with deliverables (video/pictures).
• Schedule travel for management.
• Other duties as assigned.

Skills

Clerical Tasks

Data Entry

Scheduling

Customer Service

Communication

Office Software

Education

High School Diploma or GED

AA degree preferred

Tools

MS Office

Outlook

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Active Full-Time Support Camden, AR, US

30+ days ago Requisition ID: 3053

About Company:

Element U.S. Space & Defense stands at the forefront of testing innovation, serving as a trusted partner to NASA, the U.S. Department of Defense, government agencies, and prominent industry leaders across the space and defense sectors. Founded as NTS Technical Systems, our company brings over 60 years of experience and expertise in handling the most complex projects and programs in the world.

From centrifuge testing for the latest Mars rover, vibration testing for the Space Launch System (SLS), to environmental simulations for next-generation missiles, we are the pioneering partner for highly custom, end-to-end testing design and implementation. By advancing our state-of-the-art testing technologies, subject matter expertise, and service to critical missions, Element U.S. Space & Defense has become the go-to partner for ground-breaking industries.

What We Offer:

Growth & Development:

• Opportunities for professional development and career advancement.
• A collaborative and innovative work environment.
• The chance to work on groundbreaking projects that shape the future of space and defense.

Benefits:

Employees are eligible to participate in the benefits offered throughout their availability, including the following:

• Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance, Flexible Spending Accounts
• Seven (7) paid holidays and four (4) paid floating holidays, depending on your hire date
• Paid Time Off (PTO), accrued biweekly
• 401k with employer match
• Twelve (12) hours of Paid Volunteer Time Off (PVTO) each year
• Tuition reimbursement and other employee programs
• Flexible schedules offered at some of our labs
• Monthly Lab Bonus plans (Based on position)

Salary:

At EUSSD, compensation is determined through a comprehensive approach that considers candidate qualifications, role responsibilities, market benchmarks, and organizational needs. Pay may vary by location; for this position with potential eligibility for bonuses or commission depending on the role.

Summary:

Provides administrative and clerical support to lab. Relieves department managers and /or staff of standard administrative duties. Organize and coordinate office operations and procedures. Responsible for the efficient and smooth operation of the office space with special emphasis on assisting to provide a productive physical work environment.

Job Responsibilities:

• Provides administrative support to Operations Department team to include general clerical tasks, i.e., typing, filing, mailings, Dax, etc.
• Greets and receives visitors/calls in a professional, courteous, warm, and enthusiastic manner.
• Escorts customers and foreign nationals around premises.
• Responsible for set up of meetings and making sure the conference room is prepared to the presenter's request.
• Places orders for office supplies based on department order forms; maintains adequate supply of basic office supplies, maintains an inventory of supplies for all copiers, fax machines, printers and postage machines and kitchen supplies.
• Receives and provides notification to appropriate staff members of all deliveries and incoming faxes. Sorts company mail operates postage machines as needed.
• Coordinates facility issues including equipment service calls and building maintenance.
• Develop specific spreadsheet templates.
• Data entry: transcribing from one format to another: measurements, weights, etc.
• Provides customer with video/pictures in deliverable format.
• Schedule travel for management.
• Other duties as assigned.

Requirements:

• HS Diploma or GED; AA degree preferred
• 2-4 years of related experience
• Able to complete moderately difficult to complex administrative tasks
• Intermediate understanding of office/clerical processes and procedures
• Ability to perform recurring work independently
• Good customer service and support

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Policy Statement:

It is the policy of Element US Space & Defense to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, gender identity, sexual orientation, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions.