Administrative Coordinator I - Neurology

UNKNOWN; Northern (KY); Hybrid; USD 26,000 - 40,000; Full time

Job summary

Washington University Medical Campus is hiring an Administrative Coordinator I in Neurology. The role provides essential administrative support across CTU activities, memory clinics, and aging research sections. You will manage calendars, coordinate communications, and assist with budgets and invoicing.

The position requires strong organizational skills, two years of admin experience, and proficiency with Microsoft Office tools. On-site work with occasional travel and events is expected.

Qualifications

• High school diploma or equivalent, or combination of education and/or experience.
• Two years of administrative office experience.
• Strong organizational and interpersonal communication skills.
• Proficiency with Word, Outlook, Excel, PowerPoint, and Access.

Responsibilities

• Provide general administrative support for department programs.
• Coordinate CTU administrative tasks, scheduling, and participant support.
• Support Memory Diagnostic Center and Memory and Aging Section with calendars and communications.
• Assist with budgets, purchasing, and invoicing; enter data in Workday.
• Plan logistics for courses, meetings and events; manage vendor relations.
• Draft and update department communications and manage websites.

Skills

Calendar Coordination

Computer Applications

Interpersonal Communication

Detail-Oriented

Office Procedures

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Access

Organizing

Patient Care Coordination

Patient Recruitment

Education

Bachelor's degree

High school diploma

Tools

Microsoft Access

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

## Administrative Coordinator I - NeurologyApply: On Campus/Onsite: Washington University Medical Campus: Full time: Posted Today: JR97676# **Location**SAINT LOUIS, MO 63110# **Scheduled Hours**40# **Position Summary**Provides general administrative project and/or program support for department or program areas.# **Job Description****Primary Duties & Responsibilities:*** Administrative systems and records: Maintains administrative records and tracking tools and assists with purchasing, invoices, reimbursements, and other department systems as needed.* Clinical Trials Unit support: Coordinates and performs administrative and operational tasks supporting daily CTU activities, including scheduling and participant support, referral and intake tracking, recruitment materials and mailings, document preparation, exam room readiness and turnover, office and supply coordination, routine equipment and temperature monitoring and documentation, and other administrative follow-up.* Memory Diagnostic Center support: Provides administrative support to the Director of the Knight ADRC Memory Diagnostic Center, including scheduling, meeting coordination, calendar support, communications, and general clinic/program needs.* Memory and Aging Section support: Provides administrative support to the Section Head, including scheduling, meeting coordination, calendar support, communications, and general office/program needs.* Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.* Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.* Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.* Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.* Performs other duties as assigned. **Working Conditions:**Job Location/Working Conditions:* Normal office environment* Ability to travel to various on- and off-campus locations Physical Effort:* Typically working at desk or table* Repetitive wrist, hand or finger movement* Occasional lifting (25 lbs or less) Equipment:* Office equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Administrative (2 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job**## Preferred Qualifications:* High school diploma or equivalent high school certification.* Two years of administrative office experience.* Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.* In-depth knowledge of office procedures.* Accuracy and attention to detail.* Intermediate computer skills, including knowledge of computer applications and programs (including Word, Outlook, Excel, PowerPoint, and Access).# **Preferred Qualifications****Education:**Bachelor's degree**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Calendar Coordination, Computer Applications, Computer Literacy, Detail-Oriented, Email Writing, Housekeeping, Interpersonal Communication, Inventory Accountability, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Office Reception, Operations Scheduling, Ordering Supplies, Organizing, Patient Care Coordination, Patient Recruitment, Software Program# **Grade**G07-H# **Salary Range**$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.