Administrative Coordinator I

100 Wilsonart LLC; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision benefits

Tuition reimbursement

Gym discounts

Job summary

Wilsonart is seeking an administrative professional to support the Director of Operations and operations teams. This is a Grade 3, day-shift role designed to keep manufacturing and operations running smoothly with strong organization and communication skills.

You will prepare documents, schedule meetings, manage travel, and maintain records, while contributing to a collaborative, high-performance work environment. A willingness to learn and strong teamwork are essential.

Qualifications

• 2+ years administrative experience.
• Associate degree or equivalent combination of education and experience.
• Proficient in MS Office and HRIS systems.
• Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Prepare letters and memoranda from dictation or guidance.
• Coordinate and schedule department meetings and Viewpoint communications.
• Prepare professional presentations using Word, PowerPoint and Excel.
• Maintain records of business transactions and office activities.
• Assist executive with confidential administrative tasks.
• Order supplies and manage inventory as needed.
• Arrange travel and accommodations for staff and leadership.

Skills

Communication

Organization

Interpersonal skills

Willingness to learn

Project management

Education

Associate Degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

HRIS

Workday

Access

SmartSheet

Job description

Win at Wilsonart

At Wilsonart, we don’t just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care. You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life. Here, you’ll win with: Support that keeps you well Medical, dental, and life insurance Company-paid short- and long-term disability FSAs and dependent care options Vision and legal benefits Gym discounts and wellness clinics Tuition reimbursement—for you and your dependents Opportunities to grow Clear paths to promotion and internal mobility Training, coaching, and mentorship Development programs to support your goals Time for what matters Paid vacation and holidays in your first year A culture that respects work-life balance

Job Description

Provides a wide variety of administrative and staff support services to the Director of Operations and other manufacturing and operations team members as assigned, and that the business functions efficiently. Administers programs, projects and/or processes specific to manufacturing and operations. Performs other tasks as required. This is a grade 3, position, working a day shift position.

Essentials Duties and Responsibilities

• Locates and attaches appropriate files to correspondence to be answered by employer
• Composes letters and memoranda from dictation, verbal direction or from knowledge of company policy and procedures
• Participate in or lead department or company programs (holiday events or programs, etc.)
• Coordinate and schedule communication meetings: Viewpoint, department meetings, etc.
• Facilitate technology needs for successful meetings: telephone, computer, presentation set up. Arrange meeting rooms, food, etc.
• Prepares professional presentations (Word, Power Point, Excel)
• Compiles and maintains records of business transactions and office activities of establishment utilizing knowledge of systems or procedures
• Composes announcements, postings, letters, emails, memorandum and other communication as needed
• Assists executive in some administrative details, usually of a confidential nature
• Orders supplies and other materials as needed
• Schedules/makes appointments, travel arrangements, hotel accommodations, car rental, etc
• Answers telephone and gives information to callers and routes calls
• Reads and routes incoming mail, answers correspondence and prepares outgoing mail
• Performs other position appropriate duties as required in a competent, professional and courteous manner

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills.
• Superb organizational skills.
• Outstanding interpersonal skills.
• A willingness to learn.
• Strong administrative and organization acumen and understanding of business operations
• Project manager training and experience is a plus
• Demonstrated success working in a cross-departmental organization environment
• Credibility to lead and influence at all levels
• Team player with proven track record of managing projects
• Able to develop and manage project plans and coordinate people and internal/external resources to achieve results outlined in plan
• Strong communication skills in both written and verbal format
• Excellent computer skills including Microsoft Office applications (Excel, Word, and Power Point) and HRIS experience. (Access and Workday preferred)
• Ability to use SmartSheet
• Knowledge of work requirements of individuals within the department
• Ability to maintain confidentiality in all aspects of the position
• Ability to manage multiple priorities

Minimum Requirements

Education

Select one from the drop down Associate Degree Required or equivalent combination of education and experience; 1yr experience may substitute for 1yr of degree Concentration in Business Administration or related field Maximum substitution of two years

Experience

Select one from the drop down 2+ years Administrative experience.

Physical Requirements

Select one from the drop down Sitting in a comfortable position with frequent opportunity to move about. Examples: executive, management and secretarial position

Environment

Select one from the drop down Located in a comfortable indoor area. Examples: executive, management and support positions

Equal Opportunity Statement

Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.

About Wilsonart

At Wilsonart, we believe in the power of possibilities. Making surfaces that combine form and function. Flexibility and durability. Practicality and possibility. With our engineered surfaces, we can replicate the surfaces of nature. We can create new, inspired looks with more durable, sustainable materials. If it can be imagined, we can make it happen. We manufacture and distribute High Pressure Laminate, Coordinated TFL and Edgeband, Quartz, Solid Surface, Epoxy, and other decorative engineered surfaces for use in the office, education, healthcare, residential, hospitality, and retail markets.