Administrative Coordinator I

Wilsonart International; Temple (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

Tuition reimbursement

Gym discounts and wellness programs

Paid vacation and holidays in first 12

Job summary

Wilsonart International seeks an experienced Administrative Assistant to support the Director of Operations and the manufacturing and operations teams. The role emphasizes efficient administration, calendar management, and professional communication.

You will organize meetings, prepare presentations, and coordinate travel while handling confidential information with discretion. A strong team player with excellent time management will thrive in our fast-paced environment.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proactive team player with cross-department collaboration.
• Proficiency with Microsoft Office and HRIS systems.

Responsibilities

• Provide administrative support to the Director of Operations.
• Coordinate meetings, prepare presentations (PowerPoint).
• Schedule travel and prepare itineraries.
• Maintain records and handle confidential information with discretion.
• Support manufacturing and operations teams as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Cross-functional collaboration

Time management

Education

Associate Degree

Tools

Microsoft Office Suite

HRIS (Workday/Access)

SmartSheet

Job description

Win at WilsonartAt Wilsonart, we don’t just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care.You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life.Here, you’ll win with:Support that keeps you wellMedical, dental, and life insuranceCompany-paid short- and long-term disabilityFSAs and dependent care optionsVision and legal benefitsGym discounts and wellness clinicsTuition reimbursement—for you and your dependentsOpportunities to growClear paths to promotion and internal mobilityTraining, coaching, and mentorshipDevelopment programs to support your goalsTime for what mattersPaid vacation and holidays in your first yearA culture that respects work-life balanceJob Description:Provides a wide variety of administrative and staff support services to the Director of Operations and other manufacturing and operations team members as assigned, and that the business functions efficiently. Administers programs, projects and/or processes specific to manufacturing and operations. Performs other tasks as required. This is a grade 3, position, working a day shift position.ESSENTAIL DUTIES AND RESPONSIBILITIES· Locates and attaches appropriate files to correspondence to be answered by employer· Composes letters and memoranda from dictation, verbal direction or from knowledge of company policy and procedures· Participate in or lead department or company programs (holiday events or programs, etc.)· Coordinate and schedule communication meetings: Viewpoint, department meetings, etc.· Facilitate technology needs for successful meetings: telephone, computer, presentation set up. Arrange meeting rooms, food, etc.· Prepares professional presentations (Word, Power Point, Excel)· Compiles and maintains records of business transactions and office activities of establishment utilizing knowledge of systems or procedures· Composes announcements, postings, letters, emails, memorandum and other communication as needed· Assists executive in some administrative details, usually of a confidential nature· Orders supplies and other materials as needed· Schedules/makes appointments, travel arrangements, hotel accommodations, car rental, etc· Answers telephone and gives information to callers and routes calls· Reads and routes incoming mail, answers correspondence and prepares outgoing mail· Performs other position appropriate duties as required in a competent, professional and courteous mannerKNOWLEDGE, SKILLS, and ABILITIESExcellent written and verbal communication skills.Superb organizational skills.Outstanding interpersonal skills.A willingness to learn.Strong administrative and organization acumen and understanding of business operationsProject manager training and experience is a plusDemonstrated success working in a cross-departmental organization environmentCredibility to lead and influence at all levelsTeam player with proven track record of managing projectsAble to develop and manage project plans and coordinate people and internal/external resources to achieve results outlined in planStrong communication skills in both written and verbal formatExcellent computer skills including Microsoft Office applications (Excel, Word, and Power Point) and HRIS experience. (Access and Workday preferred)Ability to use SmartSheetKnowledge of work requirements of individuals within the departmentAbility to maintain confidentiality in all aspects of the positionAbility to manage multiple prioritiesMINIMUM REQUIREMENTSEDUCATION: Select one from the drop downAssociate Degree Required or equivalent combination of education and experience; 1yr experience may substitute for 1yr of degreeConcentration in Business Administration or related fieldMaximum substitution of two yearsEXPERIENCE: Select one from the drop down2+ years Administrative experience.WORKING CONDITIONSPHYSICAL REQUIREMENTS: Select one from the drop downSitting in a comfortable position with frequent opportunity to move about. Examples: executive, management and secretarial positionENVIRONMENT: Select one from the drop downLocated in a comfortable indoor area. Examples: executive, management and support positionsWe’re looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart.Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.