Administrative Coordinator- HRD Total Rewards

International Monetary Fund; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

International Monetary Fund in Washington, DC seeks an administrative professional to support HRD Total Rewards and staff with calendar management, meeting coordination, and program secretariat duties.

The role involves processing Board papers, monitoring milestones, and handling sensitive information. Experience with HR systems and vendor administration is valued; ability to work overtime for urgent needs is expected.

Qualifications

• Educational development, typically a high school diploma, with at least 4 years of relevant experience.
• Strong administrative, organizational, and coordination skills with ability to manage multiple priorities.
• Detail-oriented with ability to apply policies, templates, and document standards.
• Excellent written and oral communication skills for routine communications.
• Discretion and professionalism handling confidential information.

Responsibilities

• Provide administrative and operational support to HRD Total Rewards management and staff.
• Coordinate preparation, formatting, clearance, routing, and filing of memoranda, policy notes, and Board papers.
• Maintain inputs to the Board Calendar Management System and related trackers.
• Coordinate IRC program support, including schedules, Workday access, and due-diligence workflows.
• Support budget, procurement, and vendor administration, including invoices and purchase orders.
• Coordinate meetings, seminars, trainings, and stakeholder engagements, including logistics and records.

Skills

Administrative support

Calendar management

Meeting coordination

Microsoft 365

Education

High school diploma or equivalent

Tools

Workday

Board document processes

Job description

Major Duties and Responsibilities

• Provides administrative and operational support to HRD Total Rewards management and staff, including calendar management, meeting coordination, work-program tracking, deadline monitoring, and follow-up on deliverables and action items.
• Coordinates the preparation, formatting, clearance, routing, filing, and tracking of memoranda, policy notes, Board papers, presentations, briefing materials, and staff communications in line with Fund standards and HRD Front Office requirements.
• Maintains Total Rewards inputs to the Board Calendar Management System and related trackers, coordinating inputs and monitoring milestones for Board and management deliverables.
• Serves as Institutional Review Committee (IRC) program coordinator, providing end-to-end program coordination and secretariat support, including managing schedules, documentation, Workday access, and due-diligence workflows, while maintaining strict confidentiality and adherence to governance standards.
• Supports budget, procurement, and vendor administration, including invoice and purchase-order tracking, renewals, reconciliation, Workday onboarding, access requirements, and liaison with relevant Fund counterparts.
• Coordinates meetings, seminars, brown-bag sessions, retreats, training activities, and stakeholder engagements, including scheduling, logistics, materials, records of decisions, communications, and follow-up actions.
• Serves as an administrative point of contact for assigned Fund platforms and processes, including Nexus, HRWeb, Workday, Board document processes, and automation initiatives; support colleagues in their effective use.
• Provides flexible support across Total Rewards workstreams, including compensation, pension, insurance, employment, and benefits/allowances, while coordinating effectively with other HRD divisions, the Front Office, other Fund departments, and external stakeholders.
• Handles confidential personal and institutional information with discretion, professionalism, and adherence to established procedures, escalating complex or nonstandard matters as needed.
• Performs other related duties as assigned.

Qualifications and Experience

• Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of four (4) years of relevant experience, is required.
• Demonstrated administrative, organizational, and coordination skills, with the ability to manage multiple priorities, meet deadlines, and deliver accurate, high-quality work.
• Strong attention to detail and demonstrated ability to apply policies, procedures, templates, and document standards consistently.
• Excellent written and oral communication skills, with the ability to draft and edit routine communications clearly and professionally.
• Sound judgment, discretion, and professionalism in handling sensitive or confidential information and in determining when issues should be escalated.
• Strong interpersonal and client-service skills, with the ability to collaborate effectively with colleagues and stakeholders at different levels.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, SharePoint, Word, Excel, PowerPoint, and related productivity tools; demonstrated ability to learn and support evolving Fund systems and applications, such as Workday, PeopleSoft, Nexus, HRWeb, and Board document-management tools.
• Ability to work independently within established procedures while contributing actively to a collaborative team environment and providing backup support as needed.
• Adaptability, initiative, and a continuous-improvement mindset, including willingness to use technology responsibly to streamline routine work and strengthen service delivery.
• Prior experience in human resources, compensation, pension, insurance, budget administration, Board document production, or another environment involving confidential employee information is an advantage.
• Flexibility and willingness to work overtime on short notice to meet urgent operational requirements.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended. Only candidates who are currently residing in the Washington DC metro area will be considered.

Department: HRDTR Human Resources Department Total Rewards Hiring For: A04, A05

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.

The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, and promote high employment and sustainable economic growth. Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, and wage inequity, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world's most pressing macroeconomic and financial issues. Our 3,100 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe.

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