Administrative Coordinator - Grants & Programs

Illinois Children's Healthcare Foundation; United States; Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Tuition assistance

Vision insurance

Wellness resources

Job summary

Illinois Children’s Healthcare Foundation is seeking an Administrative Coordinator to support daily operations and grantmaking activities. You will work closely with the President & CEO and other team members, handling reception, scheduling, reports, and compliance tasks across the foundation.

You will manage travel arrangements, vendor payments, meeting logistics, and board/committee materials, ensuring accurate recordkeeping and professional communication with partners and grantees.

Qualifications

• Minimum 5 years of administrative experience, foundation or nonprofit experience a plus.
• Experience with grantmaking software is preferred (Blackbaud Grantmaking).
• Strong proficiency with QuickBooks, Microsoft Office, Zoom; and internet research.

Responsibilities

• Office Administration tasks including greeting visitors and managing communications.
• Calendar management and board/committee meeting support.
• Finance & expense management including invoices and deposits.
• Special Projects planning and event support across statewide meetings and conferences.

Skills

Verbal communication

Written communication

Organizational skills

Project management

Independent worker

Team player

Professional demeanor

Tools

Blackbaud Grantmaking

QuickBooks

Microsoft Office

Zoom

Job description

Illinois Children’s Healthcare Foundation is seeking an Administrative Coordinator to support daily operations and grantmaking activities. You will work closely with the President & CEO and other team members, handling reception, scheduling, reports, and compliance tasks across the foundation.

You will manage travel arrangements, vendor payments, meeting logistics, and board/committee materials, ensuring accurate recordkeeping and professional communication with partners and grantees.