Administrative Coordinator - FSL

University of South Carolina; Columbia (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

15 paid vacation days

15 paid sick days

13 paid holidays

Collaborative environment

Job summary

The University of South Carolina is seeking an Administrative Coordinator for Fraternity and Sorority Life in Columbia. This role oversees daily office operations, supports the Assistant Dean, manages roster updates and billing data for thousands of members, and ensures a welcoming front desk experience for students and guests.

Strong organizational, communication, and MS Office skills are essential. A collaborative, fast-paced environment offers growth and competitive benefits.

Qualifications

• Experience in roster or client management systems and/or in customer-facing roles.
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
• Familiarity with MS Office and calendar scheduling tools.

Responsibilities

• Provide administrative support and utilize campus programs/software for processes with financial impact.
• Oversee chapter roster updates, process changes, track membership card and billing data for 10,000+ members.
• Serve as central point of contact for students and guests visiting the office.
• Coordinate schedules, prepare documents, maintain records, respond to inquiries, and organize meetings.
• Coordinate building and property maintenance, manage supplies and ensure a safe environment.

Skills

Office administration

MS Office proficiency

Calendar scheduling

Communication skills

Customer service

Tools

MS Excel

Outlook

Teams

Job description

Department: SAAS Fraternity & Sorority Life

Advertised Salary Range

Part/Full Time: Full Time

About UofSC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Advertised Job Summary

Admin Coordinator – Fraternity and Sorority Life

• Are you the organizational powerhouse every office needs?
• Ready to make an impact behind the scenes while supporting thousands of students?
• Want to help shape the student experience for a thriving fraternity and sorority community?
• Can you juggle calendars, conquer spreadsheets, and greet every visitor with a smile?
• Do you have a knack for organization, communication, and customer service?

The Administrative Coordinator is responsible for managing administrative operations of the office of fraternity and sorority life. They will play a crucial role in ensuring smooth and efficient office procedures, including oversight of the daily operations of the unit. They manage systems with financial impact to the growing fraternity/sorority community. They create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and systems.

Primary Duties Include

• Provide administrative support and utilize campus programs/software for processes with financial impact. Oversee chapter roster updates, process changes, track membership card and billing agreement data for over 10,000 members of the growing fraternity/sorority community.
• Serve as the central point of contact for students and guests visiting the office, ensuring front-end office operations are welcoming.
• Provide administrative and operational support to the Assistant Dean of FSL by coordinating schedules, preparing documents, maintaining records, responding to inquiries, organizing meetings, and completing assigned administrative tasks to support departmental goals and priorities.
• Coordinate office building and property maintenance, manage office supplies and equipment, and ensure a safe and productive working environment.
• Provide administrative support by managing email and phones operated by the unit. Have strong working knowledge of systems and processes and be able to quickly answer roster management and billing-related questions to students and families.

Perks

• Competitive salary + some of the BEST benefits you can find!
• 15 paid vacation days
• 15 paid sick days
• 13 paid holidays (including an extended December holiday)
• An engaging and collaborative environment.

Preferred Qualifications

Minimum Qualifications (Classified and Unclassified positions)

• Experience in roster or client management systems and/or in customer or client-facing role.
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.

Knowledge/Skills/Abilities

• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Ability to quickly learn new systems and processes.
• Proficiency in MS Office (MS Excel, Outlook, and Teams in particular).
• Familiarity with email and calendar scheduling tools.
• Excellent time management skills and ability to multi-task and prioritize work.
• Ability to work effectively and build collaborations with all constituencies at all levels in a diverse institution.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with the ability to suggest improvements.

Job Close Date
08/21/2026

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending on a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 21, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.