Administrative Coordinator, Front Desk & Office Operations

tamus; College Station (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

Texas A&M University in College Station seeks an Administrative Coordinator to oversee front desk and office operations. You will be the primary contact for students, faculty, staff and visitors, ensuring a welcoming environment and efficient service.

The role requires strong organizational skills, proactive handling of multiple priorities, and experience with university systems and tools. Evening or weekend events may be required to support special programs.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Bachelor's degree in business administration, higher education, or a related field is preferred.
• Five or more years of administrative experience in higher education or academic setting is preferred.
• Experience supporting executive-level leadership or managing complex office operations.
• Familiarity with Texas A&M University systems and tools, including Emburse, DPSS, Perceptive Content, ImageNow, Adobe Sign, Laserfiche, Canopy.

Responsibilities

• Coordinate daily front desk operations and supervise student employees.
• Recruit, hire, onboard, and train student employees assigned to front desk operations.
• Manage scheduling and timekeeping for student staff.
• Escalate complex or sensitive issues as appropriate.
• Coordinate facilities-related requests and building access, tracks, and record maintenance.

Skills

Oral and written communication

Multitasking

Interpersonal skills

Organizational skills

Customer service mindset

Education

Bachelor's degree or equivalent

Bachelor's degree in business administration or higher education

Tools

Emburse

DPSS

Perceptive Content

ImageNow

Adobe Sign

Laserfiche

Canopy

Microsoft Office Suite

Job description

Texas A&M University in College Station seeks an Administrative Coordinator to oversee front desk and office operations. You will be the primary contact for students, faculty, staff and visitors, ensuring a welcoming environment and efficient service.

The role requires strong organizational skills, proactive handling of multiple priorities, and experience with university systems and tools. Evening or weekend events may be required to support special programs.