Administrative Coordinator / Front Desk

4 Rivers Equipment, LLC; Hobbs (NM); On-site; USD 32,000 - 46,000; Full time

Job summary

4Rivers Equipment in Hobbs, NM is seeking an administrative professional to support store operations by delivering friendly, prompt customer service to customers and employees. The role emphasizes a positive demeanor, professional interactions, and the ability to route inquiries efficiently.

Responsibilities include answering phones, assisting at the front desk, posting invoices, supporting rental contracts and billing, managing the customer portal, and handling office tasks.

Qualifications

• High school diploma or equivalent.
• At least one year administrative experience.
• Proficient in Microsoft Office.
• Ability to type 50 words per minute.
• Strong phone and communication skills.
• Comfort with multi-tasking in a fast-paced environment.
• Business casual dress.
• Reliability and punctuality are valued.

Responsibilities

• Assist with answering store phones and route calls as appropriate
• Backup Front Desk when needed
• Post invoices as directed.
• Assist with Rental contracts, billing and insurance
• Administer the company’s customer portal
• Marketing related tasks as assigned
• Assist with dealer transfers / inventory
• Assist Store Manager with Accounts Receivable reconciliation
• Other duties as assigned

Skills

Phone skills

Organizational skills

Typing 50 wpm

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Administrative experience

Tools

Microsoft Office

Job description

Position Summary

This position is responsible for supporting store operations by providing friendly and prompt assistance to customers and employees. This position enhances 4 Rivers Equipment with high-quality customer service and provides a friendly atmosphere and a caring attitude. The successful candidate must possess the ability to interact with employees and customers in a professional and positive manner.

Company Overview

At 4Rivers Equipment, you're not just joining a team; you're becoming part of an award-winning John Deere family! With locations stretching from Fort Collins, CO to El Paso, TX, we offer you the opportunity to cultivate your career while enjoying a dynamic and team-oriented workplace. Our mission? To enhance the lives of our customers, business partners, and employees - because here, we're not just coworkers; we're collaborators in success!

Duties and Tasks

• Assist with answering store phones and route calls as appropriate
• Backup Front Desk when needed
• Post invoices as directed.
• Assist with Rental contracts, billing and insurance
• Administer the company’s customer portal
• Marketing related tasks as assigned
• Assist with dealer transfers / inventory
• Assist Store Manager with Accounts Receivable reconciliation
• Other duties as assigned

Qualifications

• Professional and positive demeanor
• Excellent phone skills
• Strong organizational Skills
• High school diploma or equivalent
• At least one year Administrative experience
• Working knowledge of Microsoft Office
• Able to type 50 words per minute
• Basic mathematical skills
• Able to multi-task
• Business casual dress
• A culture that values opportunity for growth, development, and internal promotion
• Comprehensive medical, dental, and disability benefits programs
• Group retirement savings program
• Creative and flexible working environment

At 4Rivers Equipment, diversity and inclusion are integral to our culture. We welcome applicants from all backgrounds, including those with disabilities, and are dedicated to providing reasonable accommodation throughout the hiring process and employment journey. If you require assistance or accommodation, please don't hesitate to reach out - we're here to support you!

Reliability and punctuality are fundamental to our success as a team. Regular attendance and on-time arrival are essential to maintaining morale and productivity.

Pay rate commensurate with knowledge, experience and location.