Administrative Coordinator — Fast-Paced Office & Benefits

Aladdin-Bail-Bonds; Ventura (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health

Dental

Vision

401k matching

Roth IRA

Paid Time off

Job summary

Aladdin Bail Bonds in Ventura, CA is seeking an Administrative Coordinator to support agents and the office with daily operations, filings, and client communications.

You will manage inventories, prepare weekly reports, handle deposits, and assist with claims and court-related tasks while maintaining a professional office environment and customer-first approach.

Proficiency in MS Office and strong organizational skills are essential, with flexibility to cover rotating duties as needed.

Qualifications

• High School Diploma or equivalent is required.
• Strong written and verbal communication skills.
• Proficiency in English and basic computer skills including MS Office.
• Minimum of 2 years of office administration experience is preferred.

Responsibilities

• Assist and provide backup support to Agents and/or the Manager as needed.
• Maintain daily deposit backup documentation.
• Manage inventory and petty cash controls, ensuring accurate reconciliation.
• Submit weekly reports to Corporate every Monday.
• Assist with maintaining a professional office appearance, including ensuring fresh coffee and water are available for clients.
• Coordinate defendant court reminder calls with the Manager.
• Provide administrative assistance for claims-related matters as appropriate.
• Build defendant files, including labels, 2100RC forms, and required documentation.
• Scan and attach defendant file documents and photographs into the BMA system.
• Capture caller information during bond inquiry calls and transfer to an Agent.
• Scan and upload defendant court documents into BMA and file appropriately.
• Provide support when Agents are assisting other clients (check-ins, court updates, payments).
• Create bond transaction packets.

Skills

Strong written and verbalcommunication

Professional customer service

Multitasking in a fast-paced office

Team collaboration

Fluent English

Education

High School Diploma or Equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Aladdin Bail Bonds in Ventura, CA is seeking an Administrative Coordinator to support agents and the office with daily operations, filings, and client communications.

You will manage inventories, prepare weekly reports, handle deposits, and assist with claims and court-related tasks while maintaining a professional office environment and customer-first approach.

Proficiency in MS Office and strong organizational skills are essential, with flexibility to cover rotating duties as needed.