Administrative Coordinator (EFA)

The Educational Foundation of America; Garrison (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Free parking for all employees

Job summary

The Educational Foundation of America (EFA) is seeking an Administrative Coordinator to support philanthropic administration and events management. Reporting to the Executive Director, the Coordinator’s duties fall into two categories: administration of grants and events coordination.

Responsibilities include grants data entry into a cloud-based database, managing board discretionary grantmaking, coordinating internal communications, serving as the EFA webmaster, and supporting day-to-day office

Qualifications

• BA Degree required.
• Fluency, expertise, and complete comfort with business related software programs (including: Microsoft Office suite, Squarespace, Dropbox, etc.).
• Unwavering attention and commitment to detail and accuracy.
• Exceptional and nuanced written and verbal communication skills.
• Motivated self-starter with the ability to multitask and manage multiple priorities.
• Flexible outlook with a sense of perspective and humor.

Responsibilities

• Oversee and manage all aspects of grants administration, including data entry into cloud-based grants management database.
• Manage Board discretionary grantmaking process.
• Manage internal communications including the quarterly newsletter and foundation-wide calendar.
• Serve as the EFA webmaster.
• Perform administrative functions such as scheduling appointments; drafting meeting summaries and minutes; and serve as point-person for outside vendors.
• Ensure smooth office operations (e.g. maintain office supplies and oversee day-to-day office management).
• Act as project manager and onsite contact for three multiday board meetings per year.
• Create and manage budgets for all board meetings.

Skills

attention to detail

communication skills

multitasking

flexible mindset

Education

BA Degree

Tools

Microsoft Office

Squarespace

Dropbox

Job description

The Educational Foundation of America (EFA) is a family foundation making grants nationally in five program areas: climate, creative placemaking, democracy, food security, and reproductive rights. The majority of our grantmaking is focused in Appalachia and the South.

The Administrative Coordinator plays a key role at EFA. Reporting to the Executive Director, the Coordinator’s duties fall into two categories: (1) philanthropic administration and support, and (2) events management. This position is four days per week.

PHILANTHROPIC ADMINISTRATION AND SUPPORT

• Oversee and manage all aspects of grants administration, including data entry into EFA’s cloud-based grants management database;
• Manage Board discretionary grantmaking process;
• Manage internal communications including the quarterly newsletter and foundation-wide calendar;
• Serve as the EFA webmaster;
• Perform administrative functions such as scheduling appointments; drafting meeting summaries and minutes; and serve as point-person for outside vendors;
• Ensure smooth office operations (e.g. maintain office supplies and oversee day-to-day office management); and
• Other administrative assistance as needed.

EVENTS MANAGEMENT

• Act as project manager and onsite contact for three multiday board meetings per year;
• Create and manage budgets for all board meetings; and

QUALIFICATIONS

• BA Degree;
• Fluency, expertise, and complete comfort with business related software programs (including: Microsoft Office suite, Squarespace, Dropbox, etc.);
• Unwavering attention and commitment to detail and accuracy;
• Exceptional and nuanced written and verbal communication skills;
• Motivated self-starter with the ability to multitask and manage multiple priorities; and
• Flexible outlook with a sense of perspective and humor.

Travel requirements are at least three weekends per year.

EFA provides compensation commensurate with experience and skills, excellent benefits including health, dental, and vision insurance as well as free parking for all employees.

EFA is located on the historic Garrison’s Landing on the banks of the Hudson River in Garrison, New York. The Foundation’s office is within walking distance of the Garrison Metro-North train station and has a collegial and productive work environment in a natural setting with views of the river from all offices and common areas.

The Foundation is proud to be an equal opportunity employer.