Administrative Coordinator - Dermatology

Mount Sinai Medical Center; New York (NY); On-site; USD 64,000 - 75,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to support the Dermatology Department. This role involves managing administrative tasks, overseeing budget and payroll transactions, and ensuring efficient office operations. The ideal candidate will have a Bachelor's Degree and significant administrative experience, with a passion for enhancing patient care through effective management. Join a dynamic team dedicated to advancing dermatologic care and education, where your contributions will directly impact the lives of patients and the success of the department.

Qualifications

• 5 years of relevant administrative experience required, with supervisory experience preferred.
• Bachelor's Degree or equivalent experience is necessary.

Responsibilities

• Manage budget and grant allocations, ensuring balanced accounts.
• Coordinate administrative support and supervise assigned staff.

Skills

Administrative Skills

Budget Management

Human Resources

Communication Skills

Organizational Skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Payroll Systems

Job description

Description

The Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai is dedicated to delivering superior, comprehensive dermatologic care that exceeds patient expectations, and to advancing the science of dermatology through research and education.

From preparing the next generation of leaders, to providing cutting-edge and cost-effective treatment, the Department of Dermatology thrives on a passion to improve the lives of patients through science.

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. The Administrative Coordinator typically reports to a division head, vice president or higher-level executive.

Responsibilities

• Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Assigns work, sets deadlines and supervises the work of assigned staff.
• Performs other related duties.

Qualifications

• Bachelors Degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.