Administrative Coordinator, Data & Communications

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical and retirement plans

Flexible work hours

On-site fitness facilities

Job summary

Oak Ridge National Laboratory (ORNL) seeks an Administrative Associate to manage the D&C Services office, coordinate travel, process work orders, and maintain efficient administrative workflows. You will support a team with diverse technical needs and uphold ORNL’s values of impact and teamwork.

You will coordinate schedules, assist with timekeeping, and interact with a wide range of internal and external contacts to ensure responsive service and smooth day-to-day operations.

Qualifications

• High school diploma and at least five years of relevant experience.
• Experience with office functions, organization, time management and discretion.
• Proficiency with Microsoft Office and strong communication skills.
• Ability to manage multiple tasks, priorities, and schedules in a team environment.

Responsibilities

• Prepare, route, and process work orders using FSC asset-tracking software.
• Coordinate overtime for the D&CS group, track overtime budget, and generate reports.
• Manage Group Leader and supervisor schedules using Outlook Calendar.
• Coordinate travel for domestic and international trips, including arrangements.
• Maintain a professional office atmosphere and build relationships with internal/external contacts.
• Proofread outgoing correspondence and ensure proper routing of approvals.
• Assist in coordination of administrative staff activities and division meetings.
• Support timekeeping operations and time approvals.
• Handle incoming calls and triage requests to appropriate teams.

Skills

Administrative support

Time management

Microsoft Office

Communication skills

Travel coordination

Outlook calendar

SAP

Adobe

Typing 60 wpm

Education

High school diploma

Tools

Facility Service Center (FSC)

Job description

Oak Ridge National Laboratory (ORNL) seeks an Administrative Associate to manage the D&C Services office, coordinate travel, process work orders, and maintain efficient administrative workflows. You will support a team with diverse technical needs and uphold ORNL’s values of impact and teamwork.

You will coordinate schedules, assist with timekeeping, and interact with a wide range of internal and external contacts to ensure responsive service and smooth day-to-day operations.