Administrative Coordinator – City Planning

City of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 48,000 - 65,000; Full time

Job summary

City of Pittsburgh is seeking an administrative professional to assist the Director and Assistant Directors in a City Planning role. The position involves office administration, directing clerical staff, and ensuring timely completion of projects and Right-to-Know responses.

Responsibilities include maintaining filing systems, supporting fiscal and contracting duties, and upholding departmental operations. The role also covers coverage for Payroll and Purchasing as needed, with duties spanning

Qualifications

• One (1) year of full-time experience in modern office practices and procedures.
• High school diploma or GED required; education/training verified as stated.
• No substitution of education/training or work experience is permitted for this position.

Responsibilities

• Manages digital file-sharing, CMS, and project management software for the Department (e.g., SharePoint, Monday.com).
• Maintains accurate digital files and records database.
• Drafts and maintains confidential information of various types.
• Screens visitors and handles high-volume calls; schedules meetings and travel.
• Performs data entry and transcription; assists with clerical functions and boards as needed.

Skills

Typing

Info retrieval

Record maintenance

Word processing

Education

High school diploma or GED

Tools

SharePoint

Monday.com

Job description

City of Pittsburgh is seeking an administrative professional to assist the Director and Assistant Directors in a City Planning role. The position involves office administration, directing clerical staff, and ensuring timely completion of projects and Right-to-Know responses.

Responsibilities include maintaining filing systems, supporting fiscal and contracting duties, and upholding departmental operations. The role also covers coverage for Payroll and Purchasing as needed, with duties spanning