Administrative Coordinator - Beckman Administrative Services

State of South Carolina; South Carolina; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health, dental, vision insurance

15 days annual leave

15 days sick leave

13 paid holidays

Paid Parental Leave

S.C. Deferred Compensation

Job summary

The State of South Carolina Office of Mental Health seeks an Administrative Coordinator I to support the Executive Director and leadership team at Beckman Center for Mental Health Services in Greenwood. You will manage administrative tasks, HR coordination, and record-keeping to help deliver reliable services to the community.

Successful candidates will have a high school diploma or higher and may substitute education for work experience.

Qualifications

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Responsibilities

• Provide administrative assistance to the Executive Director, Human Resources Manager, Director of Clinical Services, Director of Community Support and Medical Director.
• Coordinate PASARR completion with Medical Director and Community Long Term Care (CLTC).
• Assist with Human Resource Management duties including, but not limited to, career fair attendance, recruitment events, processing EPMS's, and assisting with new hires.
• Maintain Homeshare files and correspondence for the Director of Community Support. Assist with CRCF monitoring and tracking. Assist with other duties as needed.
• Maintain workers compensation / report of Injury forms and associated year end OSHA Summary of Work-Related Injuries and Illnesses Report.
• Act as the recorder for the Executive Management Team. Act as the recorder for the Beckman Community Meeting and other related meetings. Serve as liaison for the Board of Directors. Work with the Legislative Delegation and Governor's Office on Board appointments.
• Maintain a database of Center wide files. Assist with the CARF survey process.
• Coordinate center-wide meetings, sending out invitations timely, maintaining a calendar of meetings, meeting room reservations, and ensuring appropriate set up of the room prior to the meeting.
• Adhere to all BHDD and Beckman Center Compliance Standards.

Skills

Bilingual English/Spanish

Education

High school diploma or equivalent

Job description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Beckman Center for Mental Health Services, 1547 Parkway, Greenwood, SC.

Under limited supervision, the administrative coordinator will plan, coordinate, and/or perform administrative, business management, and other support services activities for the executive director and associated leadership team.

Responsibilities for the Administrative Coordinator:

• Provide administrative assistance to the Executive Director, Human Resources Manager, Director of Clinical Services, Director of Community Support and Medical Director. Coordinate PASARR completion with Medical Director and Community Long Term Care (CLTC).
• Assist with Human Resource Management duties including, but not limited to, career fair attendance, recruitment events, processing EPMS's, and assisting with new hires.
• Maintain Homeshare files and correspondence for the Director of Community Support. Assist with CRCF monitoring and tracking. Assist with other duties as needed.
• Maintain workers compensation / report of Injury forms and associated year end OSHA Summary of Work-Related Injuries and Illnesses Report. Work closely with supervisors and BHDD central administrative services, workers compensation coordinator, to ensure protocol is followed for work related injuries and illnesses. Oversee the Temporary Employment Program at the Center.
• Act as the recorder for the Executive Management Team. Act as the recorder for the Beckman Community Meeting and other related meetings. Serve as liaison for the Board of Directors. Work with the Legislative Delegation and Governor's Office on Board appointments,
• Maintain a database of Center wide files. Assist with the CARF survey process.
• Coordinate center-wide meetings, sending out invitations timely, maintaining a calendar of meetings, meeting room reservations, and ensuring appropriate set up of the room prior to the meeting.
• Adhere to all BHDD and Beckman Center Compliance Standards.

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employees must:

• Maintain confidential information.
• Have the ability to work efficiently and effectively with limited supervision.
• Successfully plan and organize workload.
• Understand that position is deemed essential and may be called back during crises/disasters/emergencies.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.