Administrative Coordinator I /Facilities Management-Business Operations (CFSH)

State of South Carolina; Columbia (SC); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, dental, vision

Paid holidays

Sick leave

Retirement plan

Job summary

Department of Behavioral Health and Developmental Disabilities (DBHDD) – Office of Mental Health in Columbia, SC is seeking an Administrative Coordinator I to streamline administrative and financial operations and support BHDD facilities.

You will manage budgeting, procurement, and reporting, while coordinating policies and procedures to ensure regulatory compliance and effective service delivery.

Qualifications

• High school diploma with relevant experience in business management, public administration, or administrative services; a bachelor's degree may substitute for the work experience.
• Experience in fiscal administration (AP/AR), procurement, and SOP development.
• Ability to coordinate complex administrative/management functions and maintain regulatory compliance.

Responsibilities

• Coordinate administrative, business management, and support activities to ensure organizational efficiency.
• Handle fiscal administration, personnel management, procurement, AP/AR, and reporting using SCEIS and SAP S/4HANA/AFO.
• Assist with budget development, forecasting, and year-end closeout processes.
• Serve as HR liaison, drafting personnel forms and coordinating with BHDD HR.

Job description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) – Office of Mental Health Crafts-Farrow, 7901 Farrow Rd, Columbia, SC 29203.

Responsibilities for the Administrative Coordinator I:

• Coordinate complex administrative, business management, and/or support activities to ensure organizational efficiency.
• Execute core operational functions across fiscal administration, personnel management, procurement, accounts payable (AP), and accounts receivable (AR).
• Generate and analyze critical business reports utilizing the South Carolina Enterprise Information System (SCEIS) and SAP S/4HANA/AFO reporting to support data-driven decision-making.
• Plan, implement, and coordinate special projects and strategic programs from conception through execution.
• Compile detailed program reports and deliver actionable metrics under the direction of leadership.
• Formulate, administer, and maintain administrative policies and procedures to ensure regulatory compliance.
• Partner in authoring Standard Operating Procedures (SOPs) for Behavioral Health Developmental Disabilities (BHDD) facilities and facilitate targeted training sessions on administrative best practice.
• Develop, monitor, and enforce compliance for annual budgets while advising program staff on fund availability and funding request preparation.
• Assist supervisor with strategic budget forecasting for upcoming fiscal years and manage end-of-year fiscal closeout processes.
• Serve as the primary HR liaison, managing the drafting of personnel forms and streamlining communication between department supervisors and BHDD HR.
• Calculate monthly utility allocation breakouts and collaborate with Accounts Payable to execute Journal Entries (JE).
• Manage building and property insurance documentation, executing necessary JEs and Inter-Departmental Transfers (IDT) for agency reimbursement.
• Function as BHDD Facilities Key Manager- maintain all paperwork for key administration for new and current employees.

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Additional Requirements

• Must be able to sit, utilize computers, and other devices for a period of time.
• Must be able to lift up to 20 lbs.
• Must be able to work during emergencies and hazardous weather events.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employee must have:

• Knowledge of agencies policies and procedures, rules, regulations and program services.
• Knowledge of federal and states laws, policies, procedures, rules and regulations related to the specific administrative/management functions.
• Knowledge of governmental fiscal and personnel procedures, practices, and policies.
• Knowledge of modern office practices, procedures and equipment.
• Ability to coordinate diverse administrative/management functions.
• Ability to maintain effective working relationships.
• Ability to plan, organize and supervise the work of subordinate personnel.
• Ability to communicate effectively.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available
• Retirement benefit choices
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)
• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay