Administrative Coordinator: Athletics

Saint Michael's College; Colchester (VT); On-site; USD 28,240 - 32,718; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employer-paid life and disability

Parental leave

401(k)

Generous paid time off

Paid holidays

Tuition benefits

Assistance program

Well-being programs

Discounted gym membership

Volunteer time

Athletic facility access

Campus activities

Job summary

Saint Michael's College seeks an organized administrative professional to support the Athletics Department's day-to-day operations in Colchester. You will coordinate team travel, hotel arrangements, events, and special programs while assisting with budget tracking and financial reconciliation.

You will manage athletic databases, maintain student-athlete and team records, and collaborate with campus partners to strengthen College-wide connections.

Qualifications

• Experience in office management is helpful.
• Strong knowledge of Microsoft Office products.
• Background checks required prior to employment.

Responsibilities

• Completes and processes all department purchase requisitions, requests for payment, cash advances and account deposits.
• Processes requests for payment.
• Works with Athletic Director to plan for intercollegiate contests, soliciting input from coaches regarding meals and departure times.
• Liaises with campus dining service and orders all food/meal requests for intercollegiate teams.
• Records meeting minutes and distributes them to department members.

Skills

Office management experience

Tools

Microsoft Office

Job description

Saint Michael’s College is seeking a highly organized and detail-oriented professional to support the day-to-day operations of our Athletics Department. In this role, you will coordinate team travel, hotel accommodations, athletic events, and special programs while helping ensure a first-class experience for our student-athletes and coaches. The successful candidate will assist with budget tracking, financial reconciliation, and administrative processes that support the department’s operational excellence. You will also manage athletic databases, maintain accurate student-athlete and team records, and collaborate with campus partners to strengthen connections across the College community. If you thrive in a fast-paced environment, enjoy balancing finance, event coordination, and administrative responsibilities, and are passionate about supporting student success, we encourage you to apply.

Responsibilities

• Completes and processes all department purchase requisitions, requests for payment, cash advances and account deposits
• Processes requests for payment
• Works with Athletic Director to prepare and plan for all intercollegiate athletic contests, soliciting input from coaches regarding meals and departure times
• Serves as the department liaison to campus dining service and orders all food/meal requests for intercollegiate teams
• Acts as a member of the Block M Dinner Committee and assists in the organization of the event
• Serves as a liaison for the Athletics Department with other campus offices/committees
• Process game contracts for all contests
• Annually coordinates the fall pre-season notification and communicates with residential life regarding housing needs
• Records departmental meeting minutes and distributes to department members
• Orders office supplies
• Provides telephone and office reception
• Sees the value of cultural, ethnic, gender, and other individual differences in people. Helps to create an environment of learning about, valuing, encouraging, and supporting differences

The salary range for this position is $20.50-$23.75/ hr. For the full job description, clickhere.

We recognize that people assess their skills and experience differently. Studies have shown that some candidates may hesitate to apply for a position unless they feelthey meet every qualification listed. However, many of the skills and responsibilities in this role can be developed on the job. If you believe you could bring value to our students and community and meet most of what we’re looking for, we encourage you to apply.

We are an equal opportunity employer and welcome applicants from all backgrounds. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,age, disability, veteran status, or any other protected characteristic under applicable law.

Benefits

• health
• dental
• vision
• employer-paid life and disability insurance
• voluntary life
• critical illness and accident insurance options
• parental leave
• flexible spending accounts (healthcare and dependent care)
• 401(k)
• generous paid time off
• paid holidays
• employee and dependent tuition benefits
• employee and family assistance program
• well-being programs and opportunities
• discounted gymmembership
• paid volunteer time
• use of the athletic facilities and the library
• countless opportunities to attend presentations, lectures, and other campus activities

Qualifications

• Previous office management experience helpful
• Reads and interprets documents such as operating instructions, procedure manuals, and college policies to guide own behavior. May need to spend substantial time on the telephone or in meetings to gather necessary information and plan projects. May need to respond to questions and solve problems for people using communications skills. Has the demonstrated ability to prepare or revise written reports or other documents.
• Strong knowledge of Microsoft Office products
• An offer of employment will be contingent upon the successful completion of background checks.

• Locations 1 Winooski Park, Colchester, VT, 05439, US