Administrative Coordinator: Athletics

Smcvt; Colchester (VT); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Tuition benefits

Job summary

Saint Michael's College seeks a highly organized professional to support the Athletics Department's day-to-day operations, coordinating team travel, housing, events, and programs to ensure a first-class experience for student-athletes and coaches.

The role includes budget tracking, financial reconciliation, and administrative processes that support operational excellence. It also involves maintaining athletic databases and collaborating with campus partners to strengthen College-wide connections.

Qualifications

• Associate’s degree required.
• Strong knowledge of Microsoft Office products.
• Previous office management experience helpful.

Responsibilities

• Completes and processes all department purchase requisitions, requests for payment, cash advances and account deposits.
• Processes requests for payment.
• Works with Athletic Director to plan intercollegiate contests and coordinate meals/departure times.
• Serves as department liaison to campus dining and orders all food/meal requests.
• Acts as a member of the Block M Dinner Committee and assists in organizing the event.
• Serves as liaison with other campus offices/committees.
• Processes game contracts for all contests.
• Annually coordinates the fall pre-season notification and housing needs with Residential Life.
• Records departmental meeting minutes and distributes to department members.
• Orders office supplies and provides telephone and reception.

Skills

Budget tracking

Administrative support

Team coordination

Education

Associate’s degree

Tools

Microsoft Office

Job description

Saint Michael’s College is seeking a highly organized and detail-oriented professional to support the day-to-day operations of our Athletics Department. In this role, you will coordinate team travel, hotel accommodations, athletic events, and special programs while helping ensure a first-class experience for our student-athletes and coaches. The successful candidate will assist with budget tracking, financial reconciliation, and administrative processes that support the department’s operational excellence. You will also manage athletic databases, maintain accurate student-athlete and team records, and collaborate with campus partners to strengthen connections across the College community. If you thrive in a fast-paced environment, enjoy balancing finance, event coordination, and administrative responsibilities, and are passionate about supporting student success, we encourage you to apply.

Responsibilities include, but are not limited to:

• Completes and processes all department purchase requisitions, requests for payment, cash advances and account deposits

• Processes requests for payment

• Works with Athletic Director to prepare and plan for all intercollegiate athletic contests, soliciting input from coaches regarding meals and departure times

• Serves as the department liaison to campus dining service and orders all food/meal requests for intercollegiate teams

• Acts as a member of the Block M Dinner Committee and assists in the organization of the event

• Serves as a liaison for the Athletics Department with other campus offices/committees

• Process game contracts for all contests

• Annually coordinates the fall pre-season notification and communicates with residential life regarding housing needs

• Records departmental meeting minutes and distributes to department members

• Orders office supplies

• Provides telephone and office reception

• Sees the value of cultural, ethnic, gender, and other individual differences in people. Helps to create an environment of learning about, valuing, encouraging, and supporting differences

The salary range for this position is $20.50-$23.75/ hr. For the full job description, clickhere.

We recognize that people assess their skills and experience differently. Studies have shown that some candidates may hesitate to apply for a position unless they feelthey meet every qualification listed. However, many of the skills and responsibilities in this role can be developed on the job. If you believe you could bring value to our students and community and meet most of what we’re looking for, we encourage you to apply.

We are an equal opportunity employer and welcome applicants from all backgrounds. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,age, disability, veteran status, or any other protected characteristic under applicable law.

Benefits include health, dental, vision, employer-paid life and disability insurance, voluntary life, critical illness and accident insurance options, parental leave, flexible spending accounts (healthcare and dependent care), 401(k), generous paid time off, paid holidays, employee and dependent tuition benefits, employee and family assistance program, well-being programs and opportunities, discounted gymmembership, paid volunteer time, use of the athletic facilities and the library, and countless opportunities to attend presentations, lectures, and other campus activities.

Qualifications:

• Associate’s degree

• Previous office management experience helpful

• Reads and interprets documents such as operating instructions, procedure manuals, and college policies to guide own behavior. May need to spend substantial time on the telephone or in meetings to gather necessary information and plan projects. May need to respond to questions and solve problems for people using communications skills. Has the demonstrated ability to prepare or revise written reports or other documents.

• Strong knowledge of Microsoft Office products

An offer of employment will be contingent upon the successful completion of background checks.

Application Instructions:

Please be prepared to attach the following documents after clicking on Apply Now button:

• Resume/CV

Review of applications will startimmediately. The position will remain open until it is filled.

For a complete job description, benefits information, and to apply online, please visit:Saint Michael's College Careers.