Administrative Coordinator - AL

Ebenezer; Town of River Falls (WI); On-site; USD 32,000 - 40,000; Full time

Job summary

Ebenezer's Sycamore of River Falls location is seeking an administrative support professional to assist with billing, accounts, and resident communications. The role may also serve as the main receptionist for the community, coordinating information and scheduling care conferences.

The ideal candidate has 1–3 years of administrative experience, proficiency in MS Office, and strong organizational skills to support various departments in a senior living community.

Qualifications

• 1 year to 3 years of administrative experience.
• Proficient in MS Office and basic accounting tasks.
• Strong organizational and communication skills.

Responsibilities

• Assists with billing, accounts receivable and accounts payable
• Enters charges for miscellaneous services as assigned
• Coordinates Resident Communication
• Schedules care conferences
• Maintains Resident Directories
• Provides marketing support and may give tours for prospective residents
• Coordinates Administrative functions
• Assists with new hire paperwork
• Coordinates Training and Maintains Records
• Enters and reviews completed training

Skills

Administrative experience

MS Office proficiency

Customer service

Education

Associate Degree

Vocational/Technical Training

Tools

MS Office

Eldermark

Educare

Job description

Job Overview

The Sycamore of River Falls is a growing, full-service senior living community with 84 apartments including 68 blended independent and assisted living and 16 memory care apartments in a secured neighborhood on first floor. The property has four villa patio twin home units with two bedroom and three bedroom options for active, independent seniors. The apartment building consists of a variety of studios, one-bedroom, one-bedroom plus den, and two-bedroom units. The underground parking garage has 50 parking stalls, maintenance rooms, and residents' storage area. Managed by Ebenezer. This newer care facility is located in River Falls, WI. This position provides a wide range of administrative support to the community. May also serve as main receptionist for the community.

Responsibilities

• Assists with billing, accounts receivable and accounts payable
• Enters charges for miscellaneous services as assigned
• Ensures paperwork for long term care insurance plans is completed as requested by the resident and invoices are sent
• Assists with processing deposits
• Assists in process Accounts Payable
• Assists with confirming services (audits, charges) to ensure accuracy in Eldermark
• Coordinates Resident Communication
• Schedules care conferences
• Maintains Resident DirectoriesCoordinates providers that come on-site for services such as podiatry and physicians
• Assists with resident correspondence
• Provides marketing support as requested by collecting information from prospective residents and may provide tours for prospective residents
• Coordinates Administrative functions
• Assists Leaders with scheduling new employee interviews
• If applicable, may assist with new hire paperwork
• Assists with new hire personnel file set up
• Coordinates Training and Maintains Records
• Coordinates new employee training on the Friday after NEO
• Enters and reviews completed training and reports issues to appropriate Leader
• Reviews Educare for all departments reporting issues to the appropriate supervisor

Required Qualifications

• Vocational/Technical Training or Associate Degree
• 1 year One to Three Years
• MS office

Preferred Qualifications

• Previous experience working with Eldermark and Educare

Benefit Overview

Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: http://www.ebenezercares.org/employee-benefits

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status