ADMINISTRATIVE COORDINATOR 4-WAE

State of Louisiana

Westwego (LA)

On-site

USD 28,000 - 40,000

Part time

1 hour ago

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Job summary

The State of Louisiana, Office of Juvenile Justice, Bridge City Center for Youth in Bridge City, LA, seeks an Administrative Coordinator 4 (WAE) to provide advanced administrative support for agency leadership and programs. This part-time position works 24 hours per week and offers opportunities to coordinate scheduling, purchasing, reporting, and correspondence.

The ideal candidate will have three years in administrative services, strong organizational skills, attention to detail, and the

Qualifications

Three years of experience in administrative services.
Proficiency with scheduling, travel coordination, and purchasing.
Ability to work independently and manage multiple priorities.

Responsibilities

Provides advanced administrative support for departmental operations and program activities.
Liaison between agency staff, customers, vendors, and external partners.
Reviews applications and documents for accuracy and completeness.
Prepares reports and correspondence from multiple sources.
Supports purchasing by preparing requisitions and tracking transactions.
Assists leadership with scheduling, travel coordination, and workload management.
Performs specialized clerical and program support requiring discretion.

Skills

Accountability

Policies & procedures

Resource management

Ethics & integrity

Adaptability

Education

Experience substitution: 15 sem hrs = 6 mos

Job description

About This Job

Office of Juvenile Justice

Bridge City Center for Youth

3225 River Road, Bridge City, LA 70094

https://ojj.la.gov/location/bridge-city-center-for-youth-jefferson-parish

The Office of Juvenile Justice is seeking a highly organized and dependable Administrative Coordinator 4 (WAE) to provide advanced administrative and operational support to agency leadership and program staff. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and enjoys coordinating a variety of administrative functions that support daily operations.

As an Administrative Coordinator 4, you will serve as a key resource for staff, customers, vendors, and partner agencies while supporting office operations through communication, recordkeeping, purchasing activities, report preparation, and administrative coordination. This position requires strong organizational skills, attention to detail, and the ability to work independently while managing multiple priorities.

If you are a proactive professional who enjoys solving problems, maintaining efficient office operations, and supporting organizational success, this position offers a rewarding opportunity to contribute to OJJ's mission.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
Adapting to Change: Adjusts quickly and stays effective during change.

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Job Duties and Other Information

Provides advanced administrative support for departmental operations and program activities.
Serves as a liaison between agency staff, customers, vendors, and external partners.
Reviews applications and documents for accuracy, compliance, and completeness.
Prepares reports and correspondence using information compiled from multiple sources.
Supports purchasing activities by preparing requisitions and tracking administrative transactions.
Assists leadership with scheduling, travel coordination, and administrative workload management.
Performs specialized clerical and program support functions requiring independent judgment and discretion.

Position-Specific Details

Work Location: This vacancy is located at Bridge City Center for Youth in Bridge City, Louisiana.
Appointment Type: Part time, WAE
Work Details: The incumbent will serve as a (WAE) Administrative Coordinator 4/ Transition Coordinator at Riverside Alternative High School at Bridge City Center for Youth. This is a part-time position working 24 hrs. a week.
Compensation: $25.00 hourly
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed inR.S. 15:587.1 (c)
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

For Further Information About This Vacancy, Contact:

Garilyn London

OJJ/ Human Resources

Garilyn.London@la.gov

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others

Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.