Administrative Coordinator (33464)

Equipment Depot; Itasca (IL); On-site; USD 35,000 - 52,000; Full time

Job summary

Equipment Depot, Inc. in Itasca, IL is seeking a Service Dispatch Coordinator to support the service department's day-to-day clerical functions. The role involves data entry, routing calls, invoice processing, and general office support to keep service operations running smoothly.

The ideal candidate has a high school diploma and at least 3 years of office experience, with basic Word and Excel skills. This is a full-time, on-site position in a dynamic industrial environment.

Qualifications

• 3+ years of office administration experience.
• Strong organizational and communication skills.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Enter technician time card information into the payroll system
• Post technician times into the operating system (ERP)
• Answer in-bound calls and route to the correct department and or recipient
• Scanning of all service invoices and other documents as required
• Mailing of all service invoices
• Office supply control and replenishment
• Process customer / vendor insurance requests
• Perform other clerical duties assigned by management

Education

High School Diploma

Job description

Position Title: Service Dispatch Coordinator (33464)

Location: Itasca - Itasca, IL 60143

Position Type: Full Time

Job Category: Admin - Clerical

Description

POSITION SUMMARY

This position will provide assistance to the service department's day-to-day functions performing clerical duties.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Enter technician time card information into the payroll system
• Post technician times into the operating system (ERP)
• Answer in-bound calls and route to the correct department and or recipient
• Scanning of all service invoices and other documents as required
• Mailing of all service invoices
• Office supply control and replenishment
• Process customer / vendor insurance requests
• Perform other clerical duties assigned by management

Qualifications

SKILLS & ABILITIES

Education: High School Degree
Experience: 3 + years of office administration experience
Computer Skills: Basic Microsoft Word, Excel

WORK ENVIRONMENT

Work environment varies from office to job site to industrial locations

OUR CORE VALUES

Passion to Perform We are passionate to perform and focus on concrete achievements
Trust to Act We are empowered to act, and act in a powerful way
Act Responsibly We are responsible for our actions and the consequences they have for our stakeholders and our environment
Make it Fun! We are serious about making work fun; it's the way we do things

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

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