Administrative Coordinator 3

lsu; Louisiana; On-site; USD 29,000 - 49,000; Full time

Job summary

LSU is seeking an Administrative Coordinator 3 to support the Northeast Richland area. The role focuses on complex clerical duties, program support, data entry, and requisition preparation.

Provides independent judgment in the staff operations and may supervise 1-2 staff. Qualifications include at least two years of administrative services experience and an ability to manage resources and follow policies and procedures.

Qualifications

• Two years of experience in administrative services.
• Experience substitution: 15 semester hours earned equals six months of experience.
• Competencies include communicating effectively and following policies and procedures.
• Ability to manage resources and use data to inform actions.

Responsibilities

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies.
• Processes routine paperwork and/or enters data into a department log or database.
• Develops procedures for imaging documents and maintains a log of imaged files.
• Prepares requisitions for the purchase of supplies and enters information into automated systems.
• Compiles information from various sources and prepares reports.
• Keeps appointment schedules and coordinates travel for a manager.

Skills

Accepting Direction

Displaying Expertise

Managing Resources

Using Data

Job description

Job Posting Title

Administrative Coordinator 3

Position Type

Classified

Department

LSUAG PL4 - Northeast - Richland (Brittney Jenese Newsome (00007937))

Work Location

Richland Parish Extension Office

Pay Grade

Classified Administrative

Job Description

168060

ADMINISTRATIVE COORDINATOR 3

AS609 $28,642 - $49,067

Creation Date: 01/17/2005

Change Date: 04/22/2025

FUNCTION OF WORK

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

LEVEL OF WORK

Advanced

SUPERVISION RECEIVED

General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED

May supervise 1-2 lower-level personnel.

JOB DISTINCTIONS

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

CORE COMPETENCIES

IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

• Accepting Direction
• Demonstrating Accountability
• Following Policies and Procedures
• Managing Resources
• Thinking Critically

EXAMPLES OF WORK

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.

QUALIFICATION REQUIREMENTS

MINIMUM QUALIFICATIONS

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Competencies

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Additional Job Description

Competencies:

• Accepting Direction - The ability to accept and follow directions from those higher in the chain of command, Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement, Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes, Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers, Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Special Instructions

Location: Richland Parish Extension Office, Rayville, La.

Minimum Requirements: Two