Administrative Coordinator 3

lsu; Louisiana (MO); On-site; USD 29,000 - 49,000; Full time

Job summary

LSU Administrative Coordinator 3 is based at the St. Tammany Parish Extension Office. The role requires handling a range of clerical duties with independent judgment to support staff and program operations.

It includes processing routine paperwork, data entry, and developing imaging procedures while potentially supervising 1–2 junior staff. Advanced level responsibilities involve organizing schedules, travel, and other administrative tasks for a manager, with a focus on policy compliance and

Qualifications

• Two years of experience in administrative services.
• Competencies include effective communication, accountability, policy adherence, resource management.

Responsibilities

• Performs a wide variety of clerical duties with independent judgment to support staff and operations.
• Processes routine paperwork and data entry for departmental services.
• Develops procedures for document imaging and maintains a log of imaged files.
• Prepares requisitions for supplies and may use automated systems.
• Compiles information and prepares reports according to department standards.
• Acts as clerical assistant to a manager and may manage appointment schedules and travel arrangements.

Skills

Communicating Effectively

Displaying Expertise

Managing Resources

Using Data

Accepting Direction

Following Policies and Procedures

Focusing on Customers

Job description

Administrative Coordinator 3

Position: Classified

Pay Grade: Classified Administrative

Job Description ID: 168060

AS609 $28,642 - $49,067

Creation Date: 01/17/2005

Change Date: 04/22/2025

Work Location: St. Tammany Parish Extension Office

Department: LSUAG PL4 - Southeast - Parish - St Tammany (William Daynne Afton (00012135))

FUNCTION OF WORK

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

LEVEL OF WORK

Advanced

SUPERVISION RECEIVED

General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED

May supervise 1-2 lower-level personnel.

JOB DISTINCTIONS

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

CORE COMPETENCIES

• Accepting Direction
• Demonstrating Accountability
• Following Policies and Procedures
• Managing Resources
• Thinking Critically

EXAMPLES OF WORK

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.

QUALIFICATION REQUIREMENTS

MINIMUM QUALIFICATIONS

Two years of experience in administrative services.

Competencies

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Additional Job Description

Competencies

• Accepting Direction - The ability to accept and follow directions from those higher in the chain of command
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
• Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers
• Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Special Instructions

Location: St. Tammany Parish Extension Office, Covington, La.

Minimum