Administrative Coordinator I

SPS PoolCare; Sarasota (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

SPS PoolCare is seeking an Administrative Coordinator I to provide high-level customer service and support across internal and external stakeholders. The role focuses on phone handling, visitor support, and efficient information retrieval from multiple systems.

Ideal candidates will have 3–5 years of administrative experience and a preferred associate’s degree, with additional consideration for those holding a bachelor’s degree.

Qualifications

• Associate’s degree preferred.
• Bachelor’s degree a plus.
• Three to five years of experience in an administrative role.

Responsibilities

• Answer incoming phone calls with the goal of one-call resolution.
• Welcome and assist customers, visitors and vendors.
• Retrieve information from operating system, email, and ticketing system.
• Respond to administrative inquiries from employees, internal departments and customers.
• Review and communicate with customers on outstanding balances to collect monies.
• Communicate concerns to Administrative Supervisor and management.
• Perform other duties as assigned.

Skills

Verbal and written communication

Interpersonal and customer service

Microsoft Office Suite

Organizational skills

Clerical procedures and filing

Ability to work independently

Education

Associate’s degree preferred

Bachelor’s degree a plus

3-5 years administrative experience

Tools

Microsoft Office Suite

Job description

Description

The Administrative Coordinator I will coordinate and perform a diverse set of support tasks, focusing on a high level of customer service with both internal and external customers.

Duties/Responsibilities

• Answers incoming phone calls, providing exceptional customer service targeting one call resolution.
• Welcomes and assists customers, visitors and vendors.
• Retrieves information as requested from operating system, email, and company ticketing system.
• Responds to and resolves administrative inquiries and questions from employees, internal departments and customers.
• Reviews and communicates with customers on outstanding balances in effort to collect monies.
• Communicates with Administrative Supervisor and other Management any concerns or issues.
• Request and apply payments to customer accounts in real time.
• Performs other duties as assigned.

Requirements

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education And Experience

• Associate’s degree preferred.
• Bachelor’s degree a plus.
• Three to five years of experience in an administrative role.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.