Administrative Coordinator

New Hanover County; Wilmington (NC); On-site; USD 44,000 - 60,000; Full time

Job summary

New Hanover County is seeking an Administrative Coordinator to support the Legal and Risk Management divisions. The role requires advanced computer proficiency and the ability to manage calendars, prepare and proofread correspondence, and screen communications for the County Attorney.

Under the County Attorney, you will perform HR interfaces, budgeting in MUNIS, travel arrangements, and purchase/invoice processing, while maintaining accuracy and professionalism in a fast-paced government office.

Qualifications

• Five years of related administrative experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to quickly learn new software systems.

Responsibilities

• Screen phone calls, mail, and email and initiate appropriate responses.
• Prepare, type, edit, and proofread correspondence.
• Notify the County Attorney of significant matters, messages, or documentation.
• Coordinate and maintain calendars; schedule appointments and meetings.
• Provide contract support and handle contractor prequalification applications.
• Process purchase orders and invoices; assist with budgets in MUNIS.
• Arrange travel and conference registrations; prepare itineraries and expense reports.
• Serve as HR InterFace; assist with recruitment, onboarding/offboarding, payroll, leave, and records.
• Order office supplies; perform other duties; support emergency/disaster work.

Skills

Microsoft Word

Microsoft Excel

Outlook

Advanced computer skills

Education

Five years of related administrative experience

Tools

MUNIS

Job description

The New Hanover County Attorney's office is seeking a detail-oriented, administrative professional with advanced computer proficiency to serve as an Administrative Coordinator supporting both the Legal and Risk Management divisions.

Reporting to the County Attorney, this position provides support by performing administrative tasks to include screening phone calls, mail, and email and initiating appropriate responses; preparing, typing, editing, and proofreading correspondence; notifying the county attorney of significant matters, messages, documentation, or other information; and conducting special projects as directed.

Additional responsibilities for this role include:

• Coordinating and maintaining calendars to include scheduling appointments, meetings, conferences, hearings, or other activities; updating calendars on a regular basis and notifying parties involved about changes; and distributing event calendars as required;
• Providing contract support and sending and receiving contractor prequalification applications;
• Processing purchase orders and invoices;
• Assisting with budget preparation, entering budget information into MUNIS, and managing budget throughout the fiscal year;
• Arranging travel and conference registrations and reservations to include preparation of itineraries, expense reports, and other related documents;
• Serving as the department's HR InterFace, an extension of the county's Human Resources department, and performing functions within the areas of recruitment, onboarding/offboarding, performance review processes, leave administration, payroll processing, personnel record management, and more;
• Ordering office supplies;
• Performing other duties of a similar nature or level;
• Performing work during emergency/disaster situations.

New Hanover County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship and accountability guide the way we conduct ourselves and deliver services to our customers. New Hanover County celebrates diversity in our employees’ backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all. Our talented team has a passion for providing care and services that effect change on the everyday lives of the citizens they encounter. The differences that unite us are a reflection of the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at New Hanover County.

Living in New Hanover County, NC:

New Hanover County offers an exceptional quality of life with its picturesque coastal location. Enjoy the stunning beaches, water activities, and a variety of recreational opportunities right at your doorstep. Immerse yourself in the vibrant local culture, indulge in diverse dining experiences, and explore historical landmarks. The county is known for its strong sense of community, excellent schools, and a thriving arts scene. With a focus on good governance and a commitment to customer service, New Hanover County provides an ideal environment for both personal and professional growth.

Hours:

Expected hours are 8:00 AM - 5:00 PM, Monday - Friday; however, must be available to report for emergency work assignments during emergency situations.

Salary Information:

The target hiring range for this position is $44,152 - $59,605.50. The full salary range for an incumbent hired into this position is $44,152.00 - $75,059. Starting salary will be based on qualifications, relevant experience, internal equity, and budget. Candidates with exceptional qualifications and experience may be considered for a starting salary above the target hiring range, but not to exceed the maximum of the salary range.

Required Education and Experience:

• Any combination of education and experience equivalent to five (5) years of related administrative experience and sufficient to demonstrate the knowledge, skills, and abilities required to perform the essential duties of the position.
• Must be proficient in Microsoft Word, Excel, and Outlook, and have the ability to quickly learn new software systems.

What will make your application stand out:

• Experience working in a legal office or similar professional environment.
• NC Notary public
• Experience processing invoices and payments.
• Knowledge of Tyler Technology's MUNIS.