Administrative Coordinator

The Chronicle Of Higher Education, Inc.; Wilberforce (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Coordinator to provide essential support to the Student Ombuds and Chief of Staff. Responsibilities include managing travel arrangements, clerical duties, and maintaining office records.

Candidates should possess an Associate’s degree and three years of administrative experience. Strong organizational skills and the ability to work independently are essential. The role may require occasional evening or weekend work, as well as travel across the university campus.

Qualifications

• Associate's degree in business administration, office systems technology, or similar.
• Three years of administrative experience, with one year in office management.

Responsibilities

• Provides administrative support and clerical duties.
• Maintains records and budgets for the Office of the Student Ombuds.
• Makes travel arrangements and processes requisitions.
• Interviews, hires, and supervises student workers.

Skills

Knowledge of computers and MS Office software

Excellent organizational skills

Ability to work independently

Ability to maintain confidentiality

Ability to work under tight deadline pressure

Education

Associate’s degree in business administration or related field

Job description

Administrative Coordinator

Provides administrative support to the Student Ombuds and Chief of Staff. The Administrative Coordinator will be responsible for completing and coordinating travel, purchase requisitions, and providing general support for the daily operations of the Office of the Student Ombuds.

Essential Duties and Responsibilities

• Provides administrative support and clerical duties in support of the Office of the Student Ombuds.
• Provides public reception, answers the telephone, and processes mail.
• Maintains records and budgets for the Office of the Student Ombuds.
• Makes travel arrangements, prepares itineraries, processes travel requisitions and reimbursements, and coordinates purchases of goods and services.
• Works with the Student Ombuds and Chief of Staff to administer programs and prepare reports.
• Reconciles monthly travel and business Procard expenditures.
• Assists in planning meetings and events.
• Interviews, hires, and supervises student workers.
• Maintains general filing.
• Performs routine clerical duties.
• Other duties and responsibilities as assigned.

Knowledge, Skills and Abilities

• Knowledge of computers and MS Office software.
• Knowledge of university systems, policies, and procedures.
• Excellent organizational skills.
• Ability to work independently of direct supervision and maintain confidentiality.
• Ability to work under tight deadline pressure.

Minimum Qualifications

Associate’s degree in business administration, office systems technology, or closely related field, or three years of administrative experience including or supplemented by one year of office management experience.

Preferred Qualifications

No specific preferred qualifications listed.

Special Instructions to Applicants

Work is generally performed in an office environment, with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job. Frequent travel within the university campus is required. Occasional early morning, evening and/or weekend work may be required.

Background Check

All offers of employment at Central State University are contingent upon the successful completion of a comprehensive background check. This may include, but is not limited to, verification of education and employment history, criminal history check, driving record (if applicable), drug screening, and tax compliance review.

Position Category

Staff - Monthly (Exempt)

Budgeted Annual Salary

Commensurate with experience

Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts