Administrative Coordinator

Intermountain Healthcare; West Jordan (UT); On-site; USD 31,000 - 47,000; Full time

Job summary

Intermountain Healthcare is seeking an Administrative Coordinator to support a designated leader with time-sensitive, confidential administrative tasks. You will manage calendars, coordinate travel and expenses, track tasks, prepare correspondence, and assist with local facility needs across Copper Hills, South Jordan, and West Jordan clinics.

The role requires strong organizational skills, clear written and verbal communication, and the ability to manage meetings, remote presentations, and data

Qualifications

• Demonstrated organizational skills and attention to detail.
• Experience managing schedules, correspondence, and meetings (remote or in-person).
• Strong verbal and written communication including grammar and spelling.

Responsibilities

• Coordinate calendars and manage scheduling for leader(s).
• Handle travel arrangements and expense reporting.
• Prepare correspondence and respond to inquiries with confidentiality.
• Support local facility needs and meeting logistics, including remote presentations.

Skills

Calendar management

Travel & expense management

Administrative support

Data organization

Communication skills

Meeting management

Job description

Job Description:The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.Schedule - Monday - Friday 8:00am - 4:30pmThis position will be working with Prior Authorizations and assist with Scheduling ReferralsEssential FunctionsThe Administrative Coordinator works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives. Work is generally focused within a department or local service line.The Administrative Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support.M ay be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.”SkillsDepartment ManagementCalendar ManagementSchedule ManagementTravel and Expense ManagementSchedulingMeeting ManagementOutstanding Organizational AbilitiesAnswering TelephonesPeople ManagementOffice AdministrationOrganizingRequired QualificationsDemonstrated organizational skills and attention to detailDemonstrated experience managing schedules, correspondence, remote and in-person meetingsDemonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammarPreferred QualificationsExperience in an office setting supporting a leader or departmentExperience working in a healthcare settingExperience with spreadsheets and presentation softwareCustomer service experienceTravel/expense managementPhysical RequirementsOngoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.Location:Copper Hills Clinic, South Jordan Clinic, West Jordan ClinicWork City:West JordanWork State:UtahScheduled Weekly Hours:40The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$22.39 - $34.06We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.All positions subject to close without notice.