Administrative Coordinator

Mat-Su Health Foundation; Wasilla (AK); On-site; USD 45,000 - 60,000; Full time

Job summary

Mat-Su Health Foundation in Wasilla, AK is seeking an Administrative Coordinator to be the first point of contact for the public and to manage front-desk operations. You will support the Director of Operations by coordinating calendars, logistics, and data management while ensuring professional conduct in all interactions.

The role also covers onboarding logistics, HR support, vendor coordination, and event setup to advance health equity within the organization.

Qualifications

• 2–3 years of related administrative experience.
• Experience supporting HR activities is preferred but not required.
• Ability to learn quickly, stay organized, and manage multiple tasks.

Responsibilities

• Provide primary front-desk support and manage multi-line phone system.
• Support Director of Operations with logistics, calendars, and notifications.
• Coordinate office supplies, mail, and document filing; maintain records/databases.
• Assist with onboarding logistics, HR inquiries, and employee recognition activities.
• Coordinate events, catering, and conference center activities with Facilities.

Skills

Administrative coordination

Customer service

Communication

Team collaboration

Tools

Stampli

Job description

The Administrative Coordinator (AC) is the first and primary contact for public inquiries and communications, always demonstrating the highest level of professional conduct and demeanor when interfacing with or on behalf of the Foundation. The Administrative Coordinator tracks and coordinates office logistics, including the annual calendar, deadlines, regulatory requisites, and facilitates timely compliance.

Essential Duties and Responsibilities

Administrative & Office Support

• Provide primary support for the Director of Operations.
• Provide administrative support, coordination, and logistics to Administration and Operations teams.
• Perform all day-to-day front desk functions, including greeting guests, ordering supplies, answering a multi-line phone system, managing W-9s, email/internet communications, copy preparation/filing, stamping/distribution of mail, and coordination of front-desk workflow.
• Maintain general office directories, records/data management systems, and databases.
• Maintain the office, including kitchen/breakroom, in a clean and organized manner.
• Coordinate all communication, requests, and calendaring for the conference center in conjunction with the Facilities Manager.
• Coordinate catering for meetings and assist with setup and cleanup of special events.
• Serves as the company's Notary Public (not required for hire).

HR Support

• Assist with new hire onboarding logistics to include scheduling orientation meetings/events, preparing welcome kits and other duties as needed.
• Support HR with recruitment as needed.
• Help coordinate employee recognition programs, staff events, and engagement activities.
• Respond to basic HR inquiries, directing employees to appropriate policies, forms, or HR staff as needed.

Finance & Operations Support

• Process accounts payable utilizing Stampli; track and reconcile the various Stampli cards used for operations.

Health Equity & Inclusion

• Support program alignment with the organizational commitment to promoting health equity and inclusion.
• Strive toward equity and inclusion in all interactions.
• Advance personal and professional growth in cultural competency.

Qualifications

• Ability to advance the mission of MSHF through detailed and effective organizational skills and logistics coordination.
• Ability to learn quickly, stay flexible, and remain highly organized in a fast-paced environment with competing demands, while maintaining integrity of work product.
• Demonstration of a positive attitude and approach while working cooperatively in a team-oriented setting.
• Ability to facilitate cross departmental collaboration.
• Demonstrates a customer service orientation when supporting internal stakeholders, ensuring needs are addressed promptly and effectively.
• Excellent written and oral communication skills, sensitive to confidentiality and the diplomacy required when communicating with a broad and diverse audience.
• Proven and progressively responsible office management skills.

Education & Experience

• 2–3 years of related administrative experience.
• 1 year of experience in HR preferred but not required.