Administrative Coordinator

BioSpace; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

Amgen is seeking an Administrative Coordinator to provide high-level support to Executive Directors and cross-functional teams within the Precision Medicine organization.

You will manage calendars, coordinate travel and expenses, format presentations, and maintain critical records with a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• Associates degree or equivalent with administrative experience or related hands-on training.
• 2 years of administrative experience in a technical or corporate setting.
• Strong written and verbal communication, attention to detail, and multitasking abilities.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones (Outlook) for executives and teams.
• Coordinate invoicing, purchase orders, and vendor-related activities.
• Arrange domestic and international travel and prepare expense reports.
• Support development and formatting of slide presentations.
• Maintain distribution lists, contact lists, and organizational records.
• Organize departmental files and documentation and manage external relationships.

Skills

Calendar management

Communications

Cross-functional collaboration

Organization

Problem solving

Education

Associates degree or equivalent

2 years in technical school with hands-on experience

High school diploma / GED with 4 years experience

Tools

MS Excel

PowerPoint

Word

SharePoint

SAP

Learning Management Systems

Job description

Join Amgens Mission of Serving Patients

At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What You Will Do

Lets do this. Lets change the world. In this vital role you will provide comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams within the Precision Medicine organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Key Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions
• Coordinate functional processes including invoicing, purchase orders, and vendor-related activities
• Arrange domestic and international travel and prepare corresponding expense reports
• Support development and formatting of slide presentations
• Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records
• Organize and manage departmental administrative files and documentation
• Manage administrative aspects of relationships with external experts, vendors, and partners
• Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations
• Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met
• Organize and facilitate large on-site and off-site meetings
• Assist with special projects and initiatives as requested by Executive Directors and department leadership
• Maintain membership, subscriptions, and departmental dues
• Initiate and facilitate cross-functional meetings
• Manage timely registration for conferences, congresses, seminars, and internal events
• Provide backup administrative support to other department ACs as needed

What We Expect Of You

We are all different, yet we all use our unique contributions to serve patients. The organized professional we seek is a unique contributor with these qualifications.

Basic Qualifications

• Associates degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands-on experience OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• Positive, proactive mindset with a solution-oriented approach
• Proficiency with Amgen systems, technologies, and platforms
• Polite, professional, and highly collaborative team player
• 5+ years of administrative support experience within Amgen is a plus, supporting large teams and varying leadership levels
• Strong written, verbal, and presentation communication skills
• Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems
• Experience supporting remote staff
• Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams
• Strategic thinker with the ability to anticipate needs and resolve logistical challenges
• Ability to thrive in a fast-paced, deadline-driven environment
• Demonstrated discretion and professionalism in handling confidential information
• San Francisco based is a plus but not mandatory

What You Can Expect Of Us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In Addition To The Base Salary, Amgen Offers a Total Rewards Plan, Based On Eligibility, Comprising Of Health And Welfare Plans For Staff And Eligible Dependents, Financial Plans With Opportunities To Save Towards Retirement Or Other Goals, Work/life Balance, And Career Development Opportunities That May Include

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.