Administrative Coordinator

Commonwealth of VA Careers; Virginia; On-site; USD 54,000 - 64,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Administrative Coordinator for the Department of Professional & Occupational Regulation at the DPOR Main Office. The role provides administrative, logistical, and business support to the Executive Director and Board Administrators to ensure smooth operations.

The successful candidate will coordinate Board-related functions, serve as the primary contact for board members, attorneys, and intra-agency divisions, and interact with government officials and the

Qualifications

• Knowledge of regulatory boards and related regulations.
• Experience with business and office procedures and equipment.
• Ability to handle confidential and sensitive matters with discretion.
• Strong organizational skills and ability to manage multiple tasks.
• Proficiency in common computer software applications.
• Familiarity with reading and applying regulations and statutes.
• Experience in a regulatory environment preferred.
• FOIA knowledge preferred.

Responsibilities

• Provide administrative, logistical, and business support to the Executive Director and Board Administrators.
• Coordinate Board-related functions and act as primary contact for board members, attorneys, and agency staff.
• Interact with intra-agency divisions and the general public.
• Assist with confidential and sensitive document handling and FOIA processes.

Skills

Regulatory boards

Office procedures

Office equipment

Discretion handling

Administrative support

Organizational skills

Procurement coordination

Clear writing

Regulation interpretation

Computer proficiency

Time management

Job description

Title: Administrative Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $54,000 - $63,500

Pay Band: 4

Agency: Dept of Prof & Occup Reg

Location: DPOR Main Office

Agency Website: www.dpor.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position provides administrative, logistical, and business support to the Executive Director and Board Administrators for the Board of Real Estate, Real Estate Appraisers, Fair Housing, Common Interest Community, and the Cemetery Board. The successful candidate will coordinate Board-related functions and serve as the primary point of contact for board members, attorneys, other intra-agency divisions, government officials, and the general public.

Minimum Qualifications

• Knowledge of regulatory boards.
• Knowledge of business procedures, office procedures, and office equipment and its proper use.
• Ability to maintain discretion when handling confidential and sensitive matters.
• Ability to perform a wide variety of moderate to complex program and administrative support duties.
• Strong organizational skills.
• Ability to coordinate, procure, and obtain necessary equipment, facilities, materials, and services needed to accomplish the Board's business operations in compliance with applicable requirements.
• Ability to compose clear, concise, and grammatically correct documents.
• Ability to read and apply regulations and statutes.
• Proficiency in the use of computer software applications.
• Effective time management.

Additional Considerations

• Experience in a regulatory environment preferred.
• Experience preparing and amending electronic documents preferred.
• Knowledge of the Freedom of Information Act (FOIA) preferred.

Contact Information

Name: Human Resources

Phone: [phone]

Email: [e-mail]

As a certified V3 organization, the Department of Professional & Occupational Regulation (DPOR) honors the Commonwealth's veterans hiring preference. AmeriCorps, Peace Corps, and other National Service Alumni are also encouraged to apply.

DPOR is an Equal Opportunity Employer

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.