Administrative Coordinator

macombgov; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

Macomb County is seeking an Administrative Coordinator who performs complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative. The role includes supporting budgets, preparing invoices and grant records, and preparing materials for administrative decision making.

The position requires a high school diploma or GED, three years of office clerical experience, and knowledge of basic bookkeeping and payroll processes.

Qualifications

• High school diploma or GED required.
• Minimum 3 years of office clerical work experience.
• Administrative support experience required.
• Knowledge of basic bookkeeping and invoicing.
• Valid Michigan driver’s license required.

Responsibilities

• Performs administrative support and clerical accounting tasks with independent and confidential judgment.
• Prepares and records administrative records including grant applications, reports, and claims; ensures documents are accurate for decision making.
• Maintains and monitors division budgets on a daily basis; prepares budgets, invoices, and vendor contracts.
• Prepares letters, memos, forms, and spreadsheets for financial analysis.
• Processes attendance records and payroll for staff; handles timesheets.
• Orders, tracks, and maintains inventory records and supplies.

Skills

Interpersonal skills

Customer service

Organization

Time management

Data entry

Office software

Education

High school diploma or GED

Associates degree or higher

Bookkeeping or accounting experience

Tools

Microsoft Office

Job description

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

To learn more about Macomb County benefits click here

CLASSIFICATION TITLE:

Administrative Coordinator

SALARY:

$50,007.10 - $64,680.01

DEPARTMENT:

Purchasing

Opening Date:

09/25/2026

Closing Date:

10/09/2026 12:00 a.m.

FLSA STATUS :

Non-exempt - Overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP :

Just cause subject to probationary period

GENERAL SUMMARY

Performs complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Performs administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.
• Prepares and records administrative records including federal and state grant applications, reports, and claims; assures necessary documents, forms, and materials are accurate and available for administrative decision making.
• Maintains and monitors assigned division's operating budget on a daily basis.
• Prepares budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence.
• Prepares letters, memos, forms, records, and other related correspondence including spreadsheets for financial analysis.
• Processes account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.
• Monitors, verifies, enters, and maintains timesheets. Processes attendance records and payroll for staff members of assigned division.
• Orders, tracks, and maintains inventory records including office and program supplies and off-site storage facilities.
• Processes and monitors equipment maintenance and repair requests.
• Receives incoming requests and provides support and assistance appropriate to skills level.
• Interacts with outside agencies and organizations to conduct business.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Operates an automobile to perform assigned job functions.
• Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or GED equivalent
• Three (3) years of office clerical work experience
• Administrative support experience

Preferred Education and Experience

• Associates degree or higher
• Bookkeeping or accounting related work experience

Required Licenses or Certifications

• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Principles and practices of basic bookkeeping and invoice processing
• General clerical/administrative support and secretarial processes common to office administration
• Accounts receivable and payable procedures
• Payroll processing and timekeeping
• Manual and electronic filing and record keeping procedures and retention schedules
• HIPAA and other laws or County policies for maintaining record confidentiality
• County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation
• A variety of programs eligibility, enrollment and verification policies and practices
• Database applications and report writing, data mining and collection for operational review

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Assigning, prioritizing, monitoring, and reviewing work assignments
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and sta