Administrative Coordinator

Schnuck Markets; United States; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Schnucks is seeking an Administrative Coordinator to support our retail stores and leadership team in St. Louis, MO. You will assist Meat and Seafood staff with item maintenance and daily operations, plus executive support for the VP of Center Store, including calendar management and travel coordination.

The role requires 4 days in the office for learning up to 6 months, then a hybrid schedule of 3 in-office days and 2 remote days. Prior experience in admin is valued.

Qualifications

• High school diploma required.
• 1–3 years in an administrative role preferred.
• Seafood experience is a plus, but not required.

Responsibilities

• Record competitive ad pricing for markets and upcoming ads.
• Handle store maintenance and markdown requests (ShelfMan3) and store calls.
• Distribute mail and coordinate Meat/Seafood mailings to stores.
• Maintain VP of Center Store's calendar and coordinate travel.
• Update policy, recipe, and ingredient manuals and file retention for ads.
• Provide front-desk support including voicemails and calls; process credits for Accounting.

Skills

Google Workspace

Organization skills

Communication skills

Customer service

Confidentiality

Multitasking

Teamwork

Office equipment troubleshooting

Education

High school diploma

Job description

Job Description

JOB DESCRIPTION SUMMARY

We are looking for an Administrative Coordinator to support our retail stores and leadership team. In this role, you will assist Meat and Seafood department staff with item maintenance, retail management, and daily troubleshooting. Additionally, you will handle executive support for the VP of Center Store, including calendar management and team travel coordination.

This role requires 4 days in office for up to 6 months to learn the role and then will be able to shift to 3 days a week in office and 2 days remote. This role is located in St Louis, Missouri.

Essential Job Responsibilities

• Record competitive ad pricing for all markets and provide pricing for upcoming ads and holidays.
• Handle retail maintenance (ShelfMan3) markdown requests and store call ins.
• Distribute incoming mail and send Meat/Seafood mail to all stores.
• Maintain calendar and coordinate travel for VP of Center Store and their team.
• Retain and update policy manuals, recipe and ingredient manuals, and file retention for ads.
• Provide office staff support including voicemails, incoming calls, and work up credits for Accounting Department.
• Report daily schedules, time off, and expense reports for department.
• Process and confirm purchase orders as needed for backup.
• Order tags, signs and other supplies needed at stores.
• Process store special orders and add-ons.
• Create and send out New & Discontinued Item memos.
• Performs other duties as assigned.

Minimum Requirements

• Required Education: High school education
• Minimum Years of Experience: 1 to 3 years in an administrative role
• Other Requirements: Seafood experience is a plus, but not required

Required Knowledge, Skills and Abilities

Knowledge

Working knowledge of phones and other office equipment.

Skills & Abilities

• Computer skills to include Google Workspace: Gmail, Google Docs, Google Sheets, Google Slides, Google Drive, and Google Calendar.
• Good organization skills.
• Effective team and relationship building skills.
• Good customer service and communication skills.
• Ability to exhibit professionalism and complete confidentiality.
• Ability to sit and stand for extended periods of time and occasionally lift 25-50 lbs.
• Ability to handle multiple tasks at one time.
• Ability to work well with multiple contacts inside and outside the company.
• Ability to troubleshoot and maintain office equipment such as copier, fax, and phones while maintaining awareness of cost impact.

Formal Policy Setting

No formal responsibility.

Physical Requirement and Work Environment

• Walking
• Primarily Sitting
• Standing
• Full Day
• Lifting
• 25 to 50 lbs
• Travel
• 0 - 25%
• Work Environment
• Normal office environment with occasional heavy lifting.

Additional Requirements - Internal Candidates

• Store/Facility Teammates: minimum of six months employment with Schnucks preferred.
• Store Support Center Teammates: minimum of one year employment with Schnucks preferred.
• Must be in good standing (not on a performance improvement plan or active discipline).
• If invited for an interview, must have manager approval based on performance.

Schnucks is an Equal Opportunity Employer.