Administrative Coordinator

RHA Health Services, LLC; United States; On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Payactiv: early access to earned wages

Employee perks and discount program

Paid Time Off

Health/Insurance

401(k) retirement savings program

Well-being programs for chronic disease management

Free CPR and first aid training

Job summary

RHA Health Services, LLC is hiring an Administrative Coordinator to assist in various administrative tasks including data entry and record management. The role requires proficiency in Microsoft Office and previous medical office experience.

The ideal candidate must demonstrate excellent communication skills and flexibility to meet consumer needs. This position offers multiple benefits including payactiv, health insurance, and a 401(k) retirement savings program for full-time employees.

Qualifications

• Minimum two years of medical office experience required.
• Excellent verbal, written, and interpersonal communication skills needed.
• Valid driver's license and proof of insurance necessary.

Responsibilities

• Assist with data entry and record management of medical records.
• Ensure billing protocols are followed within timeframes.
• Coordinate financial data including daily deposits and petty-cash funds.
• Assist with customer service tasks and provide agency information.

Skills

Data entry and record management

Customer service

Proficiency in Microsoft Office

Interpersonal communication

Education

High School Diploma or GED

Job description

We are hiring for an Administrative Coordinator at RHA Health Services.

Location: North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey. Pay: $18.00 / hour. Schedule: Monday - Friday, 8:00 am - 5:00 pm. Type: Regular.

Job Responsibilities

• Assist with data entry and record management: upload paper medical records daily following required formats, document Release and Disclosure forms, complete data entry for admissions, discharges, medical record updates, and other individual‑served information, generate and review reports as needed.
• Ensure billing protocols are followed within required timeframes.
• Program Assistants: maintain service authorization entries and provide caseload and authorization management reports to the Director.
• Assist with customer service: answer telephone calls, greet and assist customers, vendors, and co‑workers; demonstrate appropriate phone etiquette; assess information and provide accurate agency and service information; take and forward messages.
• Coordinate financial data and performance: ensure daily deposits are completed, oversee petty‑cash funds, prepare and maintain petty‑cash documentation, maintain agency credit‑card security, reconcile credit cards.
• Perform administrative responsibilities: general building maintenance, ordering and maintaining office supplies, operating office equipment, risk management (workers’ compensation, OSHA, safety inspections), office orientation for new employees, typing documents, forms, and spreadsheets, faxing documents, ensuring correct postage on outgoing mail, distributing incoming mail.
• Participate on committees and unit/community meetings as required; receive ongoing training and skill enhancement through conferences, seminars, and relevant training.
• Demonstrate flexibility and commitment to meeting unit/consumer needs.

Job Requirements

• High School Diploma or GED equivalent.
• Two (2) years of medical office experience.
• Proficient with computers and Microsoft Office (Excel, PowerPoint, Outlook).
• Excellent verbal, written, and interpersonal communication skills.
• Valid driver’s license.
• Pre‑employment screening: criminal background check (OIG exclusions database, Child Abuse Registry, Offenders Against Individuals with Developmental Disabilities), drug testing, education verification, and other credentialing as required.
• Proof of employment history or references (if required).
• For positions requiring driving: proof of driver’s license, driver’s insurance, and vehicle ownership.

Benefits

• Payactiv: early access to earned wages before payday.
• Employee perks and discount program.
• Paid Time Off (full‑time employees only).
• Health/Insurance (full‑time employees only).
• 401(k) retirement savings program.
• Well‑being programs: Physical, emotional, and financial chronic disease management programs for hypertension and diabetes (for qualifying employees).
• Training: free CPR, first aid, and job‑specific training opportunities.
• *Contract/contingent workers and interns do not qualify for the above benefits.

EEO Statement

RHA is an equal opportunity employer. We provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you need accommodation to participate in the application process, please contact our solutions center.