Administrative Coordinator

Georgetown University; United States; Hybrid; USD 48,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings

Tuition assistance

Work-life balance benefits

Employee discounts

Job summary

Georgetown Lombardi Comprehensive Cancer Center (LCCC) at Georgetown University is seeking an Administrative Coordinator to support CCSG activities and translational research administration. You will assist with grant submissions, annual renewals, and program planning while coordinating meetings, seminars, and recruitment efforts for program leaders and researchers.

The role involves developing program materials, tracking progress, and collaborating with the cancer center administration and

Qualifications

• Bachelor’s degree and 2+ years of work experience in research administration and/or cancer research.
• Familiarity with NIH and NCI and other peer-review funding agencies.
• Knowledge of database development and management.
• Excellent written and oral communication skills with ability to synthesize information and communicate clearly.
• Experience drafting executive-level materials and preparing and delivering information rapidly and effectively.
• Ability to manage multiple projects and effectively work with cross-functional team in a fast-paced setting.
• Strong interpersonal skills and ability to partner with internal and external stakeholders.
• Proficient in Microsoft Office Suite, Adobe Pro, Google Applications, Workday.

Responsibilities

• Organizing and managing monthly Program meetings, inter-programmatic meetings, research seminars, and scientific retreats.
• Supporting CCSG progress reports and grant submissions and required leadership/planning activities.
• Assisting with recruitment efforts and organizing speaker engagements for potential recruits.
• Developing program-specific presentations, documents, and reports for program leaders.
• Assisting with CCSG P30 renewal documents, tables, shared resources, and collaboration impact.
• Interacting with program members, committees, and internal/external stakeholders.

Skills

Database development

Executive-level materials

Project management

Interpersonal skills

Cross-functional collaboration

Communication (oral and written)

Education

Bachelor’s degree

Master’s (preferred)

Tools

Microsoft Office Suite

Adobe Pro

Google Applications

Workday

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Job Overview

The Administrative Coordinator at Georgetown Lombardi Comprehensive Cancer Center (LCCC) at Georgetown University reports to LCCC’s Associate Director Administration and Planning and provides administrative support for the cancer center support grant (CCSG) and required components. The individual will support LCCC’s research mission by providing administrative support for the Associate Director for Translational Research, one or more of the Research Programs as well as assisting with the CCSG progress reports and grant submission and required leadership and planning activities such as LCCC’s executive committee, the yearly external advisory committee meeting and strategic planning activities. This position assists with the day-to-day activities of managing LCCC’s Cancer Center Support Grant (CCSG), which gives the institution its designation as a National Cancer Institute- designated Comprehensive Cancer Center. This includes supporting LCCC’s membership process, center data, developmental funding for pilot projects, and non-competing and competing renewal process for assigned areas. Additional duties include, but are not limited to: Organizing and managing monthly Program meetings, inter-programmatic meetings, research seminars, and scientific retreats. Providing support to program members in developing successful pilot and developmental funding applications in response to LCCC RFPs and assisting with tracking progress and return-on-investment of pilot and developmental funding awarded to program members. Supporting recruitment efforts and organizing speaker engagements for potential recruits, etc. Developing program-specific presentations, documents, and reports as requested by the AD for Translational Research and/or assigned program leaders. Assisting with preparation of program-specific materials required for the Cancer Center Support Grant (CCSG P30), including the annual non-competitive renewal and competitive renewal documents, required tables shared resource utilization, publications, intra-institutional and inter-institutional collaborations and impact, NCI supplement applications, External and Internal Advisory Committee meetings, and other materials as requested by the program leaders and/or Associate Director of for Translational Research or Administration and Planning (ADAP). These functions are performed in accordance with Georgetown University Medical Center's philosophy, policies, procedures, and standards.

Work Interactions

This position reports to the Associate Director of Administration and Planning and indirectly to the AD for Translational Research and assigned program leaders. The incumbent will work closely with other members of the cancer center’s administrative team, including but not limited to, the metrics and analytics coordinator, other CCSG program coordinators, the shared resource administrator, clinical trials office administrators, and members of LCCC’s finance team. In addition, this position would interact with JORA staff, Faculty Members, and HMH/JTCC Administration.

Requirements and Qualifications

• Bachelor’s degree and 2+ years of work experience in research administration and/or cancer research.
• Familiarity with NIH and NCI and other peer-review funding agencies
• Knowledge of database development and management
• Excellent written and oral communication skills with ability to synthesize information and communicate clearly.
• Experience drafting executive-level materials and preparing and delivering information rapidly and effectively.
• Ability to manage multiple projects and effectively work with cross-functional team in a fast-paced setting.
• Strong interpersonal skills and ability to partner with internal and external stakeholders.
• Proficient in Microsoft Office Suite Adobe Pro, Google Applications, Workday

Preferred Qualifications

• Master’s in a field related to cancer research
• Experience and knowledge of pre- and post-award grant administration processes.
• NCI CCSG P30 experience preferred.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $47,586.00 - $87,558.13 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

About Georgetown University

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do.