Administrative Coordinator

Georgetown University; Northern (KY); Hybrid; USD 48,000 - 88,000; Full time

Job summary

Georgetown Lombardi Comprehensive Cancer Center (LCCC) at Georgetown University seeks an Administrative Coordinator to provide administrative support for the CCSG and related activities. The role supports translational research leadership, program operations, and grant submission processes.

The position involves coordinating meetings, preparing program materials, and assisting with renewals and advisory committee activities.

Qualifications

• Bachelor’s degree and 2+ years of research administration or cancer research experience.
• Familiarity with NIH/NCI and other peer-review funding agencies.
• Knowledge of database development and management.
• Excellent written and oral communication with ability to synthesize information.
• Experience drafting executive-level materials and presenting information quickly.
• Ability to manage multiple projects with cross-functional teams.
• Strong interpersonal skills and stakeholder collaboration.
• Proficiency in Microsoft Office Suite, Adobe Pro, Google Applications, and Workday.

Responsibilities

• Organize and manage monthly program meetings, inter-programmatic meetings, research seminars, and scientific retreats.
• Support program members in developing pilot and developmental funding applications and track ROI.
• Assist with recruitment efforts and organize speaker engagements for potential recruits.
• Develop program-specific presentations, documents, and reports for leadership.
• Prepare CCSG P30-related materials, renewals, and required tables and reports.
• Collaborate with finance, analytics, and administrative teams to ensure compliance and reporting accuracy.

Skills

Communication skills

Written communication

Oral communication

Multitasking

Cross-functional collaboration

Microsoft Office

Adobe Acrobat/Pro

Google Applications

Workday

Data organization

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Microsoft Office Suite

Adobe Pro

Google Applications

Workday

Database management

Job description

## Administrative CoordinatorApply: Hybrid: New Research Building 5th Floor: Full time: Posted Yesterday: End Date: January 31, 2027 (30+ days left to apply): JR27710Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.**Requirements****Job Overview** The Administrative Coordinator at Georgetown Lombardi Comprehensive Cancer Center (LCCC) at Georgetown University reports to LCCC’s Associate Director Administration and Planning and provides administrative support for the cancer center support grant (CCSG) and required components. The individual will support LCCC’s research mission by providing administrative support for the Associate Director for Translational Research, one or more of the Research Programs as well as assisting with the CCSG progress reports and grant submission and required leadership and planning activities such as LCCC’s executive committee, the yearly external advisory committee meeting and strategic planning activities. This position assists with the day-to-day activities of managing LCCC’s Cancer Center Support Grant (CCSG), which gives the institution its designation as a National Cancer Institute- designated Comprehensive Cancer Center. This includes supporting LCCC’s membership process, center data, developmental funding for pilot projects, and non-competing and competing renewal process for assigned areas.**Additional duties include, but are not limited to:** * Organizing and managing monthly Program meetings, inter-programmatic meetings, research seminars, and scientific retreats.* Providing support to program members in developing successful pilot and developmental funding applications in response to LCCC RFPs and assisting with tracking progress and return-on-investment of pilot and developmental funding awarded to program members.* Supporting recruitment efforts and organizing speaker engagements for potential recruits, etc.* Developing program-specific presentations, documents, and reports as requested by the AD for Translational Research and/or assigned program leaders.* Assisting with preparation of program-specific materials required for the Cancer Center Support Grant (CCSG P30), including the annual non-competitive renewal and competitive renewal documents, required tables shared resource utilization, publications, intra-institutional and inter-institutional collaborations and impact, NCI supplement applications, External and Internal Advisory Committee meetings, and other materials as requested by the program leaders and/or Associate Director of for Translational Research or Administration and Planning (ADAP). These functions are performed in accordance with Georgetown University Medical Center's philosophy, policies, procedures, and standards. **Work Interactions** This position reports to the Associate Director of Administration and Planning and indirectly to the AD for Translational Research and assigned program leaders. The incumbent will work closely with other members of the cancer center’s administrative team, including but not limited to, the metrics and analytics coordinator, other CCSG program coordinators, the shared resource administrator, clinical trials office administrators, and members of LCCC’s finance team. In addition, this position would interact with JORA staff, Faculty Members, and HMH/JTCC Administration.**Requirements and Qualifications** * Bachelor’s degree and 2+ years of work experience in research administration and/or cancer research.* Familiarity with NIH and NCI and other peer-review funding agencies* Knowledge of database development and management* Excellent written and oral communication skills with ability to synthesize information and communicate clearly.* Experience drafting executive-level materials and preparing and delivering information rapidly and effectively.* Ability to manage multiple projects and effectively work with cross-functional team in a fast-paced setting.* Strong interpersonal skills and ability to partner with internal and external stakeholders.* Proficient in Microsoft Office Suite Adobe Pro, Google Applications, Workday**Preferred Qualifications** * Master’s in a field related to cancer research* Experience and knowledge of pre- and post-award grant administration processes.* NCI CCSG P30 experience preferred.**Work Mode Designation** This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation. **Pay Range:**The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:$47,586.00 - $87,558.13