Research Data Coordinator 1

Georgetown University; United States; Hybrid; USD 25,000 - 37,000; Full time

Job summary

Georgetown University is seeking a Clinical Data Coordinator to support data collection for various clinical trials conducted in the Lombardi Comprehensive Cancer Center. The role involves extracting data from medical records and ensuring accurate entry into electronic CRFs within sponsor timelines.

You will work with physicians, study coordinators, nursing staff, and regulatory teams to resolve data queries, maintain protocol integrity, and support monitoring visits.

Qualifications

• Requires High School Diploma or GED.
• Up to two years of related experience.
• Experience with clinical data management desirable.
• Familiarity with HIPAA and patient data confidentiality.
• Ability to work with cross-functional study teams.

Responsibilities

• Supports all aspects of clinical research data management for trials in Lombardi CTO.
• Extracts data from source documents and medical records for CRFs.
• Maintains data accuracy in CTMS and case report forms.
• Resolves data queries with physicians and study team oversight.
• Schedules monitoring visits and supports audits and training.

Skills

Data entry accuracy

HIPAA compliance

Team communication

Clinical data management

Education

High School Diploma or GED

Tools

CTMS

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements Job Overview

Additional duties include, but are not limited to:

• Supports all aspects of clinical research data management for clinical trials conducted in the Lombardi CTO, including collection of data from source documents and medical records and completion of case report forms per sponsor requirements.
• Supports trials of varying complexity and disease indication.
• Works collaboratively with trial stakeholders and internal study teams (physicians, Regulatory team, Study Coordinators, nursing staff, Research Laboratory Technicians, and Research Pharmacy team).
• Reviews and analyzes information from medical records (clinic notes, pathology reports, radiology reports, patient questionnaires, etc.) to extract data for all assigned research protocols - including but not limited to industry, national, and investigator-initiated studies.
• Accurately captures data in electronic or paper Case Report Forms (eCRFs/CRFs), adhering to contractual timelines and site Standard Operating Procedures (SOPs).
• Ensures query resolution with proper physician and clinical study team oversight within site- and sponsor-specific time requirements.
• Requests and uploads radiological images into sponsor-provided imaging platforms according to each study protocol.
• Resolves imaging-related queries with the assistance of clinical study team.
• Collects and organizes source documents in electronic and paper format according to site policies.
• Ensures accuracy of data entered in the Clinical Trials Management System (CTMS) with patient information and key dates.
• Interfaces with study team members to resolve discrepancies.
• Schedules sponsor monitoring and study close‑out visits.
• Provides support during internal and external monitoring and auditing preparation, including supporting data deficiency corrections and development of corrective actions plans post‑audit.
• Communicates appropriately with pharmaceutical sponsors, study monitors, auditors, physicians, and study team members.
• Collaborates closely with physicians and Study Coordinators to maintain protocol integrity.
• Attends protocol‑related training and completes all required study training in the required timeframe.
• Prepares for - and participates in - site initiation visits.
• Assures ongoing compliance with all departmental, institutional, and federal requirements and regulations.
• Maintains controls to assure accuracy, completeness, and confidentiality of research data.
• Maintains confidentiality standards for all potential and enrolled study participants; and complies with federal Health Insurance Portability and Accountability Act (HIPAA) regulations.
• Performs all duties in accordance with all applicable laws and regulations.
• Adheres to Georgetown University Medical Center’s philosophies, policies, and SOPs.
• Works in compliance with Human Subject Protection regulations, patient confidentiality/HIPAA requirements, and Good Clinical Practice.
• Other duties as assigned.

Work Interactions

• Clinical Research Manager Disease Group members: Principal Investigators, Physicians, Clinicians
• Lombardi CTO members: Clinical Research Nurses, Clinical Research Coordinators, Data Coordinators, Regulatory Coordinators, Laboratory Technicians
• External department clinicians and staff: Infusion Nurses, Oncology Pharmacists, hospital staff
• Clinical trial sponsors, auditors, and study monitors

Requirements and Qualifications

• High School Diploma or GED required.
• Up to two (2) years of related experience required.

Work Mode Designation

This position has been designated as Hybrid 3 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $18.40 - $27.33 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re the forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video to learn more. Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.